Planning and design of internal and external strategies for communications and outreach
Implementation of the CO publications strategy and plan
Management of media relations
Supervision of the design and maintenance of the UNDP web site, social media, intranet, CO web-based knowledge management system
Supports the business development
Duties and Responsibilities
Planning and design of internal and external strategies for communications and outreach focusing on achievement of the following results:
Preparation and conduct communications need assessments for CO (projects, crisis/surge response, country programme and corporate change initiatives, etc).
Drafting/editing of CO communications and outreach strategy based on the corporate communications strategy.
Constructive and timely advice on inclusion of communications components in programme formulations to integrate advocacy and communication strategies into all aspects of UNDP’s development programme.
Ensure that communication baselines are established; analysis is undertaken to continuously improve the effectiveness of communication strategy, approach and activities.
Implementation of the CO publications strategy and plan focusing on the achievement of the following results:
Implementation of the CO publications strategy and plan based on the corporate publications policy.
Identification and development of storylines for publications and substantive articles contributing to debates on key development issues.
Coordination and management of UNDP South Sudan publication activities (project updates, infographics/infosheets, articles, human interest stories, Annual Report, updates, newsletter etc.), such as content management, norms for publishing, design, liaison with printers and other suppliers to oversee production and supervision of publications dissemination.
Management of media relations focusing on the achievement of the following results:
Increased coverage and understanding of the UNDP’s work in the country or practice area through development and maintenance of media contacts and providing newsworthy information to media, public and donors.
Preparation and dissemination of media advisories, press releases, and timely informative responses to media enquiries.
Pitch and facilitate trips for journalists to relevant CO projects and activities. Ensure access to subject matter experts for journalists
Supervision of the design and maintenance of the UNDP web site, social media, intranet, CO web-based knowledge management system focusing on achievement of the following results:
Maintain country office web site based on corporate requirements in collaboration with communications and online teams in RBA/HQs.
Increase visibility of South Sudan success stories on UNDP regional and global online platforms.
Preparation of the content for the web sites ensuring consistency of the materials.
Targeted growth of web site traffic and social media following.
Online presence and participation in major online campaigns and initiatives related to CO priorities and activities
Supports the business development focusing on achievement of the following results: Launches, messaging, events and campaigns
Launches, messaging, events and campaigns
Promotion and maintenance of public information campaigns on UNDP activities, UN Reform and results of the Sustainable Development Goals (SDGs), etc.
Promotion and dissemination of corporate advocacy materials for launching flagship initiatives and publications such as the Human Development Report.
Creation and promotion of campaigns to local and regional media that position UNDP and influences the development agenda based on current programme and new initiatives.
Contribute technical support and advisory services for event planning strategies, to ensure maximum media and communications impact.
Draft, review and disseminate talking points, opinion editorials, country programme/project documents, and background papers.
Collaborate with regional and global UNDP media teams to development, package, and draft South Sudan related material to achieve corporate goals.
Staff, as needed, high-level visits and events with media and communications support.
Outreach
Promotional activities to position UNDP as a leader within the development space.
Packaging and submission of programme initiatives for donor review in close collaboration with programme staff.
Development and maintenance of close contacts with government officials, multilateral and bilateral donors, civil society and private sector for implementation of the communications strategy, organization of roundtable discussions, press conferences, briefing sessions, interviews, launches, etc.
Forging of a “One UN” image, through publicizing the significance of local UN reform efforts, joint programmes, common services. Organization and implementation of joint UN information campaigns (UN Day, World AIDS Day, etc.) and participate in the United Nations South Sudan Communications Group,
Provide technical expertise to the communications, media relations, and/or innovation capacity building and training of local media, government, and civil society as it aligns to UNDP/UN mandates.
Public information
Effective responses to inquiries for public information materials.
Initiate innovative and creative solutions to sensitive or corporately strategic public communications issues.
Technical advisory and execution of country-specific communication for development materials.
Advocacy and promotion of UNDP mandate, mission, and purpose.
Facilitation of knowledge building and management with a focus on innovation, focusing on achievement of the following results:
Identification and synthesis of best practices, tutorials and lessons learned directly linked to country office goals and activities.
Monitor practices, and project-specific news and developments in order to ensure guidance to the office that reflects the best and most current available information.
Sound contributions to knowledge networks and communities of practice including corporate communications repositories, and proactive information sharing across CO work units.
Establish and chair CO Innovation Working Group committed to advancing innovation priorities into key projects.
Supporting projects with implementation of principles of data innovation for development, in collaboration with the Project and Management Support Unit for the enhancement of reporting, communications, and M&E.
Support the involvement and visits of innovation experts to advance policy and practical work.
Provision of trainings, consultancies, and technical advice to UNDP staff on communications and innovation.
Supervisory/Managerial Responsibilities: Effective management of the Communication & Innovation Unit and supervision of the Communications team focusing on achieving the following results:
Effective management of the Communications Office, including preparation of the work plan, management of budget, vendors and external consultants, recruitment, performance reviews and contractual matters.
Core Competencies:
Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making
Cross-Functional & Technical competencies:
An advanced (Master) degree in Media Relations, Journalism, Publishing, or a related field is required OR,
A first-level university degree in Media Relations, Journalism, Publishing, or a related field with additional 2 years of relevant work experience in the field of journalism, communications, external relations, public affairs, public relations, or corporate communications may be accepted in lieu of an advanced university degree.
Minimum 2 years (with a master’s degree) OR 4 years (with a bachelor’s degree) of relevant working experience at the national or international level in public relations, multimedia communications, journalism, or advocacy is required technical knowledge of web design and digital infrastructure is required.
Technical knowledge of web design and digital infrastructure, Knowledge of social media is an asset.
Proficiency in Adobe Creative Suite, with the ability to produce photo, video, and infographic content with Photoshop, Illustrator, InDesign, and Final Cut Pro, photography, and videography skills, including the usage of external audio/lighting, as well as post-production software is an asset.
Experience in Planning and design of internal and external strategies for communication and outreach is an asset.
Experience in the implementation of the Organizations publications strategy and plan is an asset.
Experience in management of media relations is an asset.
Supervision of the design and maintenance of the Organizations’ web site, social media, intranet, Organizations’ web-based knowledge management system is an asset.
Experience in the Facilitation of knowledge building and management with a focus on innovation is an asset.
Experience in supporting business development is an asset.
Experience in Effective management of the Communication & Innovation Unit and supervision of the Communications team is an asset.
Languages:
Proficiency in oral and written English Language is required
Proficiency in oral and written Arabic Language is an asset
