RESPONSIBILITIES
The Data Clerk, under the supervision of the MEL Manager, will support the collection of quality source data and timely and accurate reporting by the facility. He/she will also be responsible for data abstraction, data collation, and data quality checks as they enter data and make basic queries on the data. They will work as a DQA officer ensuring the weekly line listing of site-specific data and harmonization with CMIS dashboards. S/he will enter all project datasets into DATIM and DC2 in line with PEPFAR reporting guidelines.Specific responsibilities include the following:
The Data Clerk, under the supervision of the MEL Manager, will support the collection of quality source data and timely and accurate reporting by the facility. He/she will also be responsible for data abstraction, data collation, and data quality checks as they enter data and make basic queries on the data. They will work as a DQA officer ensuring the weekly line listing of site-specific data and harmonization with CMIS dashboards. S/he will enter all project datasets into DATIM and DC2 in line with PEPFAR reporting guidelines.Specific responsibilities include the following:
- Conduct monthly data collection in 10 UEDF clinics and review source documents, e.g., patient registers and consolidated files;
- Tally, collate and summarize data from source documents for approval by the M&E Manager to prepare facility site-specific dashboards and reports’
- Extract routine data from patient files, registers, or other source documents and enter it into the CMIS and the IDMS after DQA audits and as deemed necessary’
- Enter data into DATIM, DC2 and other data portals in line with the MoH and PEPFAR reporting requirements;
- Support facilities in reviewing CMIS capture of all files and participate in facility data review meetings and give feedback on site performance against targets;
- Monitor stock levels of data collection tools and make requisitions for replenishing tools to the facility;
- Track weekly, monthly, and quarterly data collection and facility reports to support timely reporting to MoH, PEPFAR and the Military;
- Check electronic site dashboards to identify discrepancies in data entry and manual records and communicate data quality gaps to the MEL Manager to provide expert guidance;
- Carry out any other tasks consistent with the nature of this position.
KNOWLEDGE, SKILLS, AND ABILITIES
- Demonstrable knowledge of CMIS, DATIM and DC2 systems;
- Have familiarity with PEPFAR and MoH reporting systems;
- Excellent verbal and written communication, people skills, and attention to detail;
- Ability to work with tight deadlines and able to adapt to fast-changing donor requirements;
- Ability to travel in various local terrains in Eswatini;
- Prior experience working within the military environment would be beneficial.
QUALIFICATIONS
- High school diploma;
- A certificate or diploma in health information management and/or a certificate in computing will be an added advantage;
- At least three years of experience in data collection, especially in health facility-based programs or studies;
- Prior experience serving as a data clerk in clinical settings;
- Be able to communicate in English and Siswati;
- Commitment to upholding URC’s values.
