The Director of Management and Operations performs the following major duties:
Ensures that proper procurement processes are followed for the acquisition of goods and services and the execution of contracts and leases and that the integrity of the procurement process is upheld at post. Supervises all procurement, certifying availability of funds and need for all purchases in accordance with Country Director (CD) guidance and the approved annual operating plan (budget).
Supervises the Administrative Unit composed of host country and third country nationals that typically includes, but is not limited to, a financial assistant, cashier, administrative assistant, general services managers and assistants, drivers, and may include security guards or others.
Establishes work plans, develops a team approach, and evaluates performance of administrative staff.
Overseas human resources management at a post, taking into account appropriate federal government regulations related to Personal Services Contracts, Department of State Local Compensation Plans (LCP), and applicable local labor laws.
Works with the CD and post staff to prepare the post’s out-year budget request that aligns with the post’s strategic plan. In conjunction with other senior staff, prepares the post’s annual operating plan (budget) and periodic budget reviews. Implements approved resource plans, often for multiple funding sources. Monitors post expenditures against budget by maintaining up-to-date electronic records. Ensures reconciliation with the official accounting system.
Assists in determining space needs for the Peace Corps office, staff and Volunteers, Training Center, and US staff residences. Competes available real estate; negotiates, reviews, and finalizes contractual conditions for leases for approval by the CD, the Embassy’s Regional Security Officer, and Peace Corps Washington. Supervises property management so that all inventory, maintenance, repairs, and disposition are performed according to plan, negotiations, and regulations.
Responsible for a post’s vehicle fleet that includes vehicle maintenance, monitoring fuel purchases and consumption, administering vehicle use safety policies, and incident reporting.
Collaborates with the CD, medical, programming and training, and security staff to address issues such as site selection, site visit protocols, Volunteer allowances, safety and security and medical care of Volunteers. Ensures that local laws and regulations are followed in connection with status of Volunteers. Provides financial and administrative support to Volunteers including the payment of Volunteer allowances and reimbursements.
Under the direction of the CD, works with the Safety and Security Manager and other staff to establish programming, training and administrative systems that maximize the safety and security of Volunteers in accordance with agency policies and guidelines. Ensures that established procedures are followed and criteria are met. Assists the CD, Safety and Security Manager and others to prepare for and respond to incidents and crises impacting Volunteers, trainees, and Peace Corps operations.
Travel outside the continental U.S. is required.
Worldwide availability for post assignment.
Requirements
Conditions of Employment
Applicants must be U.S. citizens.
You must successfully complete a background security investigation with favorable adjudication. Failure to successfully meet this requirement will be grounds for termination.
All Federal employees are required to have federal salary payments made by direct deposit to a financial institution of their choosing.
An 18 month trial period is required.
This job has been identified as a testing designated position under our Drug-Free Workplace Program.
Therefore, you must satisfactorily complete a drug test prior to being hired. As an employee, you will be
subject to random drug testing.
This is not a bargaining unit position.
This position requires the filing of a Financial Disclosure report.
This position requires ability to obtain and maintain Top Secret clearance and medical clearance.
Peace Corps Information
This is a Federal civilian job in the Excepted Service. Peace Corps employees are paid on the Foreign Personnel (FP) pay scale.
Initial appointment of employment cannot exceed five years.
Qualified internal applicants will be given full consideration.
Additional hiring needs may be filled through this vacancy.
Peace Corps is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.
Peace Corps is a drug free workplace and promotes a drug free environment.
Peace Corps is committed to maintaining a diverse and inclusive culture. Our goal is to attract and develop the best and brightest from all lifestyles and backgrounds. Peace Corps strives to create a culture of inclusion where individuals feel respected and are treated fairly in all aspects of differences.
Peace Corps provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the hiring process, please notify the Office of Human Resources by calling 202-692-1200 or the Office of Civil Rights and Diversity on 202-692-2139. Decisions on granting reasonable accommodation are made on a case-by-case basis.
Qualifications
Specialized Experience:
You must meet the specialized experience at the grade level(s) in which you choose to be considered by 11:59 p.m. Eastern Time (ET) on the closing date of the announcement. You will receive credit for all qualifying experience, including volunteer experience. To ensure full credit for your experience, please indicate dates of employment by month, day, and year and the number of hours worked per week in your resume.
This vacancy is being announced at two grade levels:
FP-2
Qualifying experience for the FP-2 grade level includes one year of specialized experience at least equivalent to the FP-3 or GS-13 grade level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: Experience managing administrative operations to include budget formulation and execution, human resource management, procurement and contracts, and property management; Experience implementing financial, contractual, and administrative regulations, policies and practices, and reporting systems; Experience establishing procedures and management controls for financial payments, allowances, and reimbursements; Experience formulating long-range and short-range plans for administrative management matters; Experience working with diverse internal and external stakeholders, government agencies, and other entities to execute programs and projects and negotiate mutually agreeable goals; and Experience supervising administrative teams, determining professional development needs, assessing employee performance, and managing operational crisis situations.
FP-3
Qualifying experience for the FP-3 grade level includes one year of specialized experience at least equivalent to the FP-4 or GS 12 grade level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: Experience performing administrative operations involving budget formulation and execution, human resource management, procurement and contracts, and property management; Experience assisting in the implementation of financial, contractual, and administrative regulations, policies and practices, and reporting systems; Experience providing recommendations for establishment of procedures and management controls of financial payments, allowances, and reimbursements; Experience working with diverse internal and external stakeholders, government agencies, and other entities to provide program services and administer projects; and Experience leading administrative teams and providing training and direction to program staff.
- SELECTIVE PLACEMENT FACTOR
Selective Placement Factors (SPFs) are knowledge, skills, abilities, or special qualifications that are in addition to the minimum requirements in a qualification standard but are determined to be essential to perform the duties and responsibilities of a particular position. Applicants who do not meet a selective factor are ineligible for further consideration.
This position has one (1) selective placement factor, which applicants must meet in order to be eligible for this position:
Two (2) years of international development experience working in transitioning or developing countries, or community development experience working with underserved multicultural communities in the United States. Experience may be with private sector, non-governmental organizations (NGOs), or government organizations (local, state, and/or federal). Professional experience must include either an international focus or a focus on domestic communities that are made up of a majority of culturally diverse members.
Failure to provide this information in your resume with date, month and years of service along with location of service will result in automatic elimination from competition. Failure to meet this selective placement factor will result in disqualification.
Additional information on qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at https://www.opm.gov/policy-data-oversight/classification-qualifications/
All qualification requirements must be met by the closing date of this announcement. Qualification claims will be subject to verification.
Please note: Peace Corps employees are employed using the Foreign Service Salary Schedule (FP). The FP pay plan does not follow the same structure as the GS pay plan. In the FP pay plan, as the grade-level numbers decrease the level/pay for the position increases (the FP-09 is the lowest, entry, level/pay and the FP-01 is the highest, senior, level/pay).
Education
This position has no Individual Occupational Requirements.
