Specific Job Responsibility

• Setting up a centralized Document Control & Management System and maintaining Change Management System and Operation Communication System including internal distribution, archiving and storage of all operation and project information and documents.
• Ensuring all company documentation is kept and stored / filed (both hard and electronic copy) with tracking logs up to date.
• Assisting the operations, technical and construction teams to ensure the correct revisions of the documents are provided to the relevant stakeholders timeously.

Specific Competencies

• Implement FQM Way culture across the shift team – “Smarter, Bolder, Driven, Together.”
• Professional must be self-motivated and able to initiate and drive the tasks to completion.
• Computer skills MS Office, SharePoint, One Drive, Word, Excel, Outlook, Teams, Webex.

Key Job Attributes

• Ability to deal with competing priorities and manage time appropriately.
• Analytical and problem-solving skills.
• Strong written and verbal communication skills.
• Strong organizational skills.
• Strong team-oriented skills.

Qualifications

The ideal candidate will have:

• Full Grade 12 Certificate
• Bachelor’s degree in Business Administration or Engineering, Information Technology or any relevant field.

Experience

• Relevant experience in the Mining, Engineering or Construction industry.
• Experience in Electronic Document Management System (EDMS) i.e. Aconex, SharePoint is highly preferable.
• Knowledge of document control processes and systems on projects and knowledge of the interface management will be required.
• Knowledge of engineering documents and approval processes within projects.

• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills