Specific Job Responsibility
- Setting up a centralized Document Control & Management System and maintaining Change Management System and Operation Communication System including internal distribution, archiving and storage of all operation and project information and documents.
- Ensuring all company documentation is kept and stored / filed (both hard and electronic copy) with tracking logs up to date.
- Assisting the operations, technical and construction teams to ensure the correct revisions of the documents are provided to the relevant stakeholders timeously.
Specific Competencies
- Implement FQM Way culture across the shift team – “Smarter, Bolder, Driven, Together.”
- Professional must be self-motivated and able to initiate and drive the tasks to completion.
- Computer skills MS Office, SharePoint, One Drive, Word, Excel, Outlook, Teams, Webex.
Key Job Attributes
- Ability to deal with competing priorities and manage time appropriately.
- Analytical and problem-solving skills.
- Strong written and verbal communication skills.
- Strong organizational skills.
- Strong team-oriented skills.
Qualifications
The ideal candidate will have:
- Full Grade 12 Certificate
- Bachelor’s degree in Business Administration or Engineering, Information Technology or any relevant field.
Experience
- Relevant experience in the Mining, Engineering or Construction industry.
- Experience in Electronic Document Management System (EDMS) i.e. Aconex, SharePoint is highly preferable.
- Knowledge of document control processes and systems on projects and knowledge of the interface management will be required.
- Knowledge of engineering documents and approval processes within projects.
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Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
