QUALIFICATIONS AND EXPERIENCES REQUIRED

• Previous experience in a medical administrative role, preferably in a large-scale project environment.
• Strong organizational and communication skills.
• Proficiency in medical record management systems and Microsoft Office Suite.
• Ability to handle sensitive information with confidentiality.
• Knowledge of Occupational Health and fitness to work policies
• Perfect Knowledge of the network of Tanzanian Medical Facilities
• Perfect knowledge of Tanzanian laws and regulations
• Previous international medical experience
• Previous experience in international oil & gas industry appreciated

REQUIRED COMPETENCIES

• Excellent multitasking and time-management abilities.
• Strong attention to detail and problem-solving skills.
•  Ability to work under pressure and in a fast-paced environment.
• Ability to work in a multi-cultural business setting;
• Strong interpersonal skills and ability to work collaboratively with a diverse team.
• Commitment to maintaining high standards of health and safety.
• Fluent in English and Kiswahili – speaking and writings, some French highly beneficial
• Basic first aid and CPR certification is a plus.

ACTIVITIES:

1. Administrative Support:

• Manage and organize medical records and documentation.
• Schedule and coordinate medical appointments for staff.
• Handle correspondence and communication related to medical services.
• Assist in the preparation of medical reports and presentations.

2. Medical Coordination:

• Liaise with medical staff and external medical service providers.
• Coordinate emergency medical responses and ensure readiness of medical facilities.
• Manage the logistics of medical evacuations and other medical emergencies.
• Constant contact with medical teams in charge of hospitalized patient

3. Compliance and Reporting:

• Ensure compliance with health and medical laws and regulations in TZ and in UG.
• Maintain confidentiality of medical records and patient information.
• Prepare and submit regular reports on medical activities and health statistics.
• Assist in developing and implementing health and safety policies and procedures.
• Coordinate and inform HR about all the released Fitness Certificates for COMPANY staff (administrative document)
• Provide support for the ‘Fitness to Work’ plan for all EACOP employees and contractors to ensure it meets COMPANY requirements and country’s occupational health regulations and laws.
• Assessment of Tanzanian occupational health providers, to ensure that workers receive high-quality medical care and that the company employs fit workers

4. Patient Care and Support:

• Educate staff on health and wellness programs and initiatives
• Support the MSM with any relevant medical information on time for COMPANY (sources: MOH, WHO, CDC, Alert sites, Local sources)
• Support the MSM in the Review and update medical procedures in place / propose new ones
• Participate in development of health awareness and prevention campaigns and appropriate communication for improvement of health culture