Key Duties and Responsibilities

• Assist in the planning and execution of a wide range of university events, including
conferences, seminars, congregations, and official ceremonies.
• Coordinate logistics for events, including venue selection, catering, audiovisual
requirements, and transportation.
• Provide support in preparing event materials, including programs, invitations, and
signage.
• Assist in managing guest lists, RSVPs, and on-site registrations for events.
• Work closely with internal and external stakeholders to ensure smooth coordination
and communication.
• Create and maintain event timelines and checklists.
• Support the implementation of event protocols, ensuring compliance with university
standards and etiquette.Assist in post-event activities, including feedback collection,
data analysis, and reporting.
• Provide administrative support to the Events and Protocol team, including filing,
documentation, and record-keeping.
• Perform any other duties as assigned from relevant authorities.

Qualifications, Experience, Skills, and Abilities

Diploma in Event Management, Hospitality, Communications, or a related field.
• Previous experience in event planning and coordination is desirable.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to work collaboratively in a team and adapt to changing priorities.
• Proficient in Microsoft Office and other relevant event management software.
• Ability to work flexible hours, including evenings and weekends, as required by events.
• Enthusiastic and creative mindset with a passion for creating memorable experiences.
• Professional and diplomatic demeanor, especially when interacting with guests and
stakeholders.