I) Event Planning & Logistics Support

• Assist in the development of the festival’s program, including scheduling, speaker coordination, and venue arrangements.
• Contribute to develop and implement work plans for the event.
• Support logistical preparations, including vendor management, transportation, accommodation, and catering arrangements.
• Help manage event registrations, ticketing, and on-site coordination.
• Contribute to ensuring the smooth running of all event logistics and keep track of deadlines.

II) Stakeholder Engagement & Coordination

• Support outreach efforts to engage speakers, artists, civil society organizations, academics and institutional partners.
• Assist in managing communication with partners, sponsors, suppliers, participants and media.
• Facilitate coordination between different teams (communications, logistics, programming) to ensure smooth event execution.
• Create and maintain an updated database of stakeholders, including participants.

III) Communications & Advocacy Support

• Assist in drafting and disseminating event-related communications, including invitations, program, newsletters, info packs, and promotional materials.
• Support the organization, taking minutes and providing presentations for coordination meetings with partners, venue, suppliers, speakers.
• Support social media and digital outreach efforts in collaboration with the communications team.

• Knowledge: Familiarity with racial justice, reparations, climate justice, and gender issues, particularly in African contexts.
• Education: Master’s degree (completed or in progress) in event management, international relations, social sciences, communications, or a related field.
• Experience: Previous experience (internships, volunteering, academic projects) in event planning, logistics, advocacy, or community engagement is preferred.
• Languages: Excellent command of English (C1 spoken and written) with a good command of French (writing and speaking proficiency required).

• Strong organizational and multitasking skills to manage multiple event components simultaneously.
• Attention to detail to ensure accuracy in scheduling, budgeting, and coordination.
• Time management skills to ensure all logistical aspects are executed on schedule
• Ability to work collaboratively in a fast-paced, international environment.
• Strong written and verbal communication skills for engaging diverse stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

• Ability to work autonomously and collaboratively.
• Ability to work in a fast-paced and international environment.
• Excellent written and verbal communication skills in English (Swahili or French is a plus).
• Proficiency in Microsoft Office, Google Workspace, and basic event management tools.

• Familiarity with social justice, reparations, or human rights issues is a plus.