Responsibilities
- Follow local procurement procedures and IOM’s procurement policy and other related regulations and procedures.
- Provide support, advice, and assistance in procurement of goods/services for the Mission.
- Undertake the day-to-day operation of the following services:
- Receive Purchase Request Form (PRF) and verify that all necessary information concerning specifications, justifications, WBS and expected delivery dates are correct
- Identify potential vendor and issues Request for Quotations (RFQ)
- Assist with the evaluation and comparison of the quotations on Bid Analyses Sheet (BAS); and recommend to the relevant requester. Award orders to the selected vendors who can meet the specification at their best offer
- Prepare Purchase Order (PO) inclusive necessary information on asset codes, specifications, quantity, prices, delivery dates, payments, and vendor contact details
- Receive and inspect goods/services according to PO specifications and that all goods are in good condition; and assist onward delivery to destination as required
- Ensure all related supporting document are complete and verified
- Prepare Payment Request. Submit and follow up with finance
- Obtain approvals as required by the matrix
- Properly record and indicate the above process in PRISM as required
- Make copies of procurement and logistics documents
- Follow up purchase orders status and keep requester informed of estimated time of delivery or any changes that may affect or modify the pre-determined delivery condition
- Perform other related duties as may be required
Qualifications
Education
- Bachelor’s degree in Business Administration, Procurement and Logistics or a related field from an accredited academic institution with two years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Minimum 2 years relevant experience in a similar position, with specific focus on logistics and procurement in medium-large scale complex emergencies and inventory stock / supply chain management.
- Comprehensive knowledge of the different elements of the supply chain in humanitarian context.
- Previous experience in conflict affected areas/natural disaster areas with limited infrastructure.
Skills
- Ability to work under time constraints and deadlines in challenging settings.
- Ability to work in multicultural and multiethnic environments.
- Analytical, communication, interpersonal and advocacy skills.
Languages
- For all applicants, fluency in English Language is required (oral and written).
IOM’s official languages are English, French and Spanish.
