Duties and Responsibilities
This role shall be reporting directly to the Country Manager Malawi and working closely with the Treasury Manager Zambia. You will also work together closely with members of Production, Processing, Logistics, and Business Transformation. You will not be in the same location as the people you are serving, so the ability to effectively self-manage is essential for this position.
People Responsibilities:
Support Field Supervisors (Extension Managers) with any HR issues that arise in your region by serving as a liaison between the People Department and Production.
Ensure Policy communication with Field Staff and help them address related challenges
faced, summarizing communications and forwarding for further assistance where needed Help to implement Good Nature Values and Culture – Lead employee visits to your Office, facilitate Onboarding of new employees ensuring they settle in.
Leave Tracking support for all regional staff
Distribution of Contracts and tracking through contract period processes as part of centralized
Hiring support for field positions including Private Extension Agents
Accounts/Finance Responsibilities:
Daily posting of all Cashbook transactions including Payables in our Accounting Software and maintain use of Accounting Software as a management tool that is accurate daily.
Daily management and reconciliation of Office Petty Cash, ensuring relevant support documentation is attached and properly filed
Daily/Weekly Reconciliation of Cash Books to Country Bank Current accounts
Raise Payment Requisitions (Purchase Orders) in Accounting Software and escalation of Payment requisitions, after approval, to Bills as and when all relevant documentation is received, ensuring Supplier Invoices are only paid after being Captured and approved in Accounting Software
Management of the Country Payables through collaboration with the Head Office’s Payables Associate, Procurement, Stores, Processing and other relevant departments (Payables Reconciliation)
Work hand-in-hand with Grower Services to aggregate Data to create accurate and timely Business Unit reports
Receive all Country Sales and Depositing Cash collections in a timely manner
Keep track of payments and bills analysis by Business unit, Project, Product and Supplier, ensuring adherence to Budgets
Participate in the farmer and extension agent payment process, filing and confirming contract details and ensure post payment queries are channeled to the relevant people for closure
Logistics/Procurement Responsibilities:
Collaborate with Field Supervisors to prepare travel requests and reconciliations for all retirements after travel, following up on all unspent funds for depositing in the Bank
Identify potential vendors or suppliers & Manage supplier relationships and performance
Collaborate with Field Supervisors & internal departments on specifications for goods and services, ensuring requests are made on time and processes are compliant with procurement systems at all times

Make sure that end users request for goods and services is in line with their budgets Coordinate office day-to-day Administrative activities and operations to ensure efficiency and compliance with statutory requirements (Council and local authorities)
Support travel arrangements, appointments, bookings etc. for GNA Staff traveling to your office from a separate region
Track Administrative Stock levels for the office supplies and place replenishment schedules (Stationery, tools etc.) ntangible Assets and Values
Driven by Good nature Argo’s Mission, Values and goals of generating lasting income with small scale farmers.
Interested in continuous learning for self and dedicated to the same for their colleagues
Transparent and accountable for all financial handling and actions
• Excellent collaborative and team skills
Comfortable living and operating in rural environments with limited infrastructure

Education

Diploma in Accounting or Other related Field (Accounting Degree is an added advantage

Experience and Skills
5 years work experience in similar role accounting role
At least (2) two years’ experience in a supervisory role or related roles
Proven experience using accounting software ERP packages
Accreditation to accounting bodies and certification or a relevant technical body
Superior Skills in data analysis, presentation and reporting
Ability to work independently to achieve individual and team goals consistently
Strong leadership and interpersonal skills – strong networker and relationship management skills
A pioneering and entrepreneurial mindset with determination to succeed and willingness to learn
Fluent in written and spoken English
Strong team spirit and motivational skills required
Excellent administrative skills
• Consistently apply GNA service levels, policies, procedures and systems