Duties and Responsibilities:

• Prepare all payment documents related to U-HB Activity project.
• Handle all FHI 360 regional office periodic advance request and liquidations.
• Examine payment/settlement request received to ensure that documentation is complete and all information concerning the payment has been provided.
• Prepare payment vouchers, CRV’s and JV’s.
• Closely work with the Regional Technical Hub Lead to forecast the weekly and monthly cash demand of the region.
• Maintain proper recording of all disbursements, follow-up advances for settlement.
• Manage regional bank account.
• Work with FHI 360 Country office finance team to facilitate transfers of funds to the regional office as required and follow-up the settlement.
• Ensure all statutory payments are paid on time.
• Reconcile the withholding collected against the payment effected.
• Maintain petty cash fund and coordinate with FHI 360 country office finance team for timely replenishment.
• Supervise the physical and computerized archiving, as well as the security of HR administrative documents at the base level.
• Control the updating of individual files of personnel.
• Prepare and disseminate staff contact lists monthly.
• Responsible for bringing any official and legal correspondence to the attention of the Senior Management Team and assist with adequate responses.
• Assist in organizing trainings/workshops, ensuring that venues are appropriate and booked and ensuring lodging for participants and facilitators.
• Maintain proper inventory and follow up proper utilization of fixed assets distributed to the region.
• Ensure office machines are properly maintained and in proper condition.
• Assist in ensuring management of vehicle fleets and timely service.
• Minimum Requirements:

  Education:

  • BA in Accounting, Finance or other relevant field or equivalent combination of education and work experience.

  Experience:

  • Minimum of 3–5 years financial management experience and experience in local Implementing partner financial monitoring.
  • Excellent in Computer skills, including experience in using accounting software, Microsoft Word and Excel, Internet Explorer etc.

  Language Requirements:

  • Fluency in written and spoken in English, is required. Knowledge of Amharic and local language are desirable