The purpose of the USAID NextGen Ugavi Bora, Afya Bora activity is to strengthen Tanzania’s public health supply chain and pharmaceutical services to ensure sustainable access to and appropriate use of safe, effective, quality-assured, affordable health commodities. USAID NextGen Ugavi Bora, Afya Bora activity must work to develop the capacity of local systems, institutions, and individuals to sustainably manage supply chains, for both USAID-procured health commodities and those procured through national/local systems, and to strengthen local pharmaceutical management systems, including quality pharmaceutical services and national regulatory systems
The Finance and Administration Officer will provide financial and operational support to the Activity through processing payments for various activities and day to day management of finance.
• Review staff advances and expense reports for all staff including field offices.
• Ensure all office supplies invoices are obtained, reviewed and ready for payment.
• Ensure all payments are supported by the necessary documentation as per procedures.
• Secure project financial information by completing backups of documents so that financial information is not lost.
• Prepare JSI field accounts documents/vouchers and ensure their timely (on monthly basis) submission to HQ.
• Ensure compliance with all USAID and JSI financial management and accounting policies and regulations.
• Assist the senior accountant in resolving financial issues and discrepancies related to project finances.
• Prepare and maintain updates of JSI inventory log
• Tracking and review of JSI vendors` invoices and ensure their timely payments.
• Assist with the distribution of per diem payments during field activities.
• Engage in financial and related tasks as required by the project management.
• To prepare a VAT report for submission to TRA for reimbursement
• Support operations in other administrative tasks as assigned.
• Fleet management, coordinating project vehicles usage by scheduling and updating the project movement.
• Managing petty cash – payments, reporting, safe keeping and replenishment.
• To process payments for the workshop’s participants through mobile wallet payments
• Assist in the month end reporting process to deliver timely and accurate information
• Support the JSI finance and accounting unit with all other tasks assigned by the line supervisor.
QUALIFICATIONS
• Bachelor’s degree in accounting or equivalent
• At least 5 years of financial experience.
• Excellent verbal and written English.
• Ability to take initiative and work in teams.
• Proficiency in Microsoft -Word, -Excel and -Office required.
• Financial experience with a USAID-funded project and knowledge of USAID rules and regulations strongly desired.
• Ability and willingness to travel within Tanzania if required.
• Experience with QuickBooks accounting system strongly desired.
• Experience working with an NGO an added advantage.
• Must be able to maintain confidentiality for all project and staff proprietary matters.
