Duties and responsibilities

• Provide leadership to finance and operations unit of the program(i.e. general administration, human resource financial, logistics including fleet, procurement, and information technology) ;
• Establish and maintain sound and transparent accounting and fiscal control procedures for financial, subaward and operations aspects of the project;
• Develop, analyze and monitor program budgets and pipeline; monitor and track obligations and expenditures against budgets and advise senior leadership regularly on financial and operations-related matters to help efficiently achieve program outcomes;
• Develop the systems to document costs and cost elements necessary for program economic evaluation plans;
• Liaise with internal and external auditors in the review of the program’s financial management;
• Ensure compliance of financial and operations systems with organizational policies and procedures, funder rules and regulation, award requirements and the Government of South Sudan laws;
• Manage progam procurement processes;
• Provide technical assistance as needed to local partners and other program stakeholders on financial compliance and reporting;
• Prepare and submit annual; semi-annual and quarterly financial and accrual reports to USAID;
• Contribute to developing high-quality work plans including quarterly, semi-annual and annual financial reports, and any others ad-hoc financial reports that may be required by USAID;
• Support performance management and professional development of direct reports including, ongoing feedback, coaching and career support;
• Support the COP in project management to achieve strategic goals; and
• Perform other duties as assigned.

Operations

• Work closely and transparently with all external partners including third-party vendors and consultants.
• Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the FHI 360 policies and procedures and funder rules and regulations.
• Manage project procurement processes

• Ensures continual review of internal and strategic controls, communications, risk assessments and maintenance of documentation;
• Supports partners as needed to ensure sound financial management and operations;
• Ensures that sub-contracts, sub-grants and local consultancy documents and procedures are completed in a timely and correct manner and comply with FHI 360 and funder policies and regulations; and
• Provides overall administration coordination and support to ensure an effective and efficient operating platform for the program.

Minimum Requirements

• Must be a qualified accountant with a Bachelor’s Degree in accounting, finance, business administration or related field and a holder of CPA is required; Master’s Degree in accounting and a holder of CPA preferred;
• Minimum of 8 years of experience and skills in managing donor funded programs and budgets (including 3+ years of line management experience);
• Prior experience as a Finance Director/Business Official or senior leadership role at a similar, level of a PEPFAR or USAID-funded project is preferred;
• Must possess advance knowledge of relevant accounting softwares (i.e. QuikBooks, Sage etc), including other MS Office softwares (i.e. Word, Excel, Outlook, PPT);
• Strong knowledge of United States Government rules and regulations for grants and contracts, is required, as well as impeccable knowledge in generally accepted accounting, budgeting, and fiscal control principles.
• Demonstrated experience and skills in developing and managing budgets with an annual value of over $10 million;
• Strong skills and advance knowledge in accounting software systems (i.e. QuikBooks, Sage etc), standard applications in MS Office (i.e. Word, Excel, Outlook, PPT) , as well as strong writing and oral presentation skills in English;
• Demonstrated ability to work independently, manage a high-volume workflow, adhere to, timelines and lead and work collaboratively with others;
• Ability to develop and, maintain sound professional relationships among project staff, partners, host government, agencies, funders and other stakeholders; and
• Ability to undertake extensive local travel, and limited international travel as assigned;

• Prior work in a non-governmental organization (NGO).