Main purpose of job:

• The Finance Assistant will work as part of the Corporate Services Finance team to deliver a full range of Financial, Budgeting and Accountancy services in keeping with the Foreign Commonwealth & Development Office policies and Generally Accepted Accounting Standards.

Roles and responsibilities:

Invoicing and Payment processing (60%)

• • In consultation with the Senior Finance Officer deliver staff salary payments (payroll) supporting documentation and assist with payroll computation.
  • Raising supplier invoices for payment in liaison with the Global Transaction Processing Centre (GTPC), based in the Philippines.
  • Raising credit and debit memos for payment.
  • Following up on refunds of purchase advances and travel advances.
  • Checking invoices on hold and liasing with relevant teams to resolve issues to facilitate payment.
  • Reviewing submitted invoices to ascertain compliance to procurement (P2P) guidelines.
  • Consolidating weekly mobile wallet payments supporting documents on a weekly basis for checking by Head of Finance
  • Following through the payment process to ensure timely payment of mobile wallet payments
  • Overseeing the raising of invoices for staff debts, manual invoices and the preparation of journals to correct mischargings

Reconciliation (10%)

• Assist Partners Across Government (PAGs) on issues that may arise and to respond to queries e.g. on charging codes.
• Ensuring transactions available for reconciliations are timely processed and uploaded on SharePoint, working with GTPC to resolve any outstanding queries within set timelines.

Cover for the Senior Finance Officer (10%)

• Maintaining cash book (NPA) and ensuring cash policies and controls are followed.
• Ensuring timely preparation of payroll for quality control checks by Head of Finance before approval and submission to the Hub & GTPC Manila.
• Ensuring correct filing and reporting of monthly statutory deductions.

Others (20%)

• Keep the accounts filing system up to date at all times and ensure good record keeping.
• Ensuring compliance with FCDO accounting procedures and correct charging of other government departments.
• Support in weeding/Clean-up of aging accounts records.
• Assist in ensuring completeness and accuracy of fixed assets register through collaboration with teams to monitor asset movements and ensuring proper communication to the Fixed Assets team in London.
• Other duties assigned to the incumbent by the Head of Finance or designee

Resources managed:

• BHC cash box

Essential qualifications, skills and experience  

• Certified Public Accountant – CPA (K) or Chartered Certified Accountant (ACCA) registered with the Institute of Certified Public Accountants of Kenya (ICPAK) or Association of Chartered Certified Accountant
• Microsoft Excel (Advanced Excel training will be an added advantage)

Desirable qualifications, skills and experience  

• Bachelor in Commerce (Finance or Accounting option)
• 2 years’ experience in a finance office team
• Member of accounting body in good standing
• Good communication skills, attention to detail and initiative.
• Good team working skills

Required behaviors  

• Delivering at Pace, Managing a Quality Service, Working Together