Purpose of the Role: 

The Finance Assistant will provide essential financial support to Jhpiego Uganda, ensuring the efficient and accurate management of day-to-day financial operations. This includes handling accounts payable and receivable, processing payments, managing staff advances, and monitoring financial transactions to ensure compliance with Jhpiego and donor policies. The Finance Assistant will also maintain an effective bookkeeping system, ensuring the integrity of financial records and contributing to the smooth running of the office and programs. Through attention to detail and adherence to financial guidelines, the Finance Assistant will support Jhpiego’s mission to strengthen urban health systems and improve health outcomes.  

 Responsibilities

• Preliminary review of vendor invoices and staff advances to ensure completeness, accuracy, reasonability and validity according to Jhpiego and donor guidelines 
• Process vendors, mobile wallet payments and advance payments in QBE on a timely basis.  
• Monitor and reconcile accounts payable and receivables and ensure timely settlement of bills  
• Review expense reports to ensure completeness, accuracy, reasonability and validity of financial data before posting to QBE 
• Ensure that payment vouchers are stamped PAID, filed in an orderly manner  
• Ensure that payment vouchers and journal vouchers are scanned, uploaded to QBE and saved on OneDrive on a monthly basis.  
• Ensure timely and accurate processing of VAT claims to USAID and URA in accordance with established Tax laws of Uganda.  
• Ensure that expense reports are generated that are compatible with standard accounting practice, JHU/Jhpiego and donor policies, and are filed on a timely basis 
• Review staff advance ageing, provide updates to staff on their advance accounts on a regular basis, and ensure timely settlement of the advances 
• Provide guidance/ feedback to the Finance Officer to ensure the sound functioning of the Jhpiego Uganda Office, including any issues that are likely to compromise the Internal controls of Jhpiego 
• Be keen to ensure that all operations and processes applied on daily basis are in compliance with Jhpiego and donor guidelines 
• Assume other duties as assigned  

• Degree in Accounting, Finance or Business-related field or at least CPA/ACCA level 2   
• Minimum of three years relevant experience in Finance or Accounting.   
• Preferred Qualifications

• Knowledge of USAID regulations would be an added advantage  
• Previous experience with non-profit organization will be an added advantage 
• An understanding of maintenance of ledger entries, bookkeeping skills and bank reconciliation 
• Computer skills in spread sheets and accounting packages 
• Knowledge of Generally Acceptable Accounting Principles-GAAP 
• Knowledge of Internal Controls 
• Ability to lead teams to develop budgets for small and large projects 
• Work with supervisor to enforce broad compliance standards as required by Jhpiego.