About CEHURD

The Center for Health, Human Rights and Development (CEHURD) is a mainstream legal and human rights indigenous organization established 15 years ago to pioneer the justiciability of the right to health in Uganda and East Africa region. CEHURD advances social justice in health by addressing the social injustices, inequalities and health rights violations faced within the health system and other sectors which impact health outcomes for women, girls and other vulnerable populations. The organization focuses on health systems strengthening, sexual and reproductive health and rights (SRHR), Non-communicable diseases, Neglected Tropical Diseases, Communicable/infectious diseases, mental health and human rights, climate change and environmental justice and digital transformation. We therefore advance health rights of vulnerable communities through tested approaches that include litigation, advocacy, research and empowerment aimed at realizing equitable health and human rights for all. We strongly believe that a more equal and just society enables individuals and communities to thrive and realize their full potential, and this is critical for sustainable development.

Job purpose

The Finance Assistant will be responsible for implementing finance and accounting work processes with a focus on timely financial transaction processing, accurate financial record keeping, maintaining accurate books of account, managing petty cash transactions, preparing timely internal financial updates and reports and compliance with financial policies and procedures.

Key Responsibilities:

The Finance Assistant will be tasked to undertake assigned tasks that will include but will not be limited to the following: –

1.       Financial Transaction Processing and Accounting (40%)

§  Participate in day-to-day financial transactions, including payments and other related transactions.

§  Accurately post all financial transactions in the financial management system (QuickBooks) in accordance with agreed institutional procedures and financial standards.

§  Process payment requisitions together with the corresponding payment vouchers and make payments.

§  File all financial records in accordance with approved procedures.

§  Follow and implement all established protocols regarding payments processing, ensuring all approvals are acquired before any payment is made.

§  Confirm that there are sufficient funds on the account prior to processing payments.

§  Make timely payments of service providers and follow up on any late payments.

§  Support project teams in funds requisition and processing of payments

2.       Reconciliations, and Petty Cash Management (20%)

§  Ensure that all monies due are collected in a way that maintains good relationships and according to best financial practices by drawing up receipts according to CEHURD procedures.

§  Prepare timely receipts of acknowledgments of donor funds.

§  Maintain and keep petty cash imprest under key and lock always.

§  Prepare petty cash vouchers and make payments in accordance with approved guidelines and standards.

§  Submit accountability reports for petty cash expenses to the Finance Manager.

§  Reconcile petty cash in hand and petty cash ledger; report any variances to the immediate supervisor.

§  File petty cash-related transactions, both physical and electronic, in accordance with approved guidelines.

§  Use the petty cash report to prepare forecast reports on the most common petty cash expenses and advise management on better ways of handling such transactions.

3.       Financial Reporting and Records Management (25%)

§  File physical and computerized financial records in accordance with approved guidelines.

§  Follow up to ensure that staff and partners with cash advances submit accurate and timely accountability reports.

§  In case of default, prepare a report on a monthly basis and submit it to the Finance Manager for further action.

§  Prepare financial journals and submit them to the Finance Manager for further action.

§  Post accurate information in the financial management system and generate the required periodic and project financial reports.

§  Prepare reports that are aligned with generally accepted accounting principles and standards and ensure that all reporting complies with CEHURD’s policies and procedures.

§  Prepare periodic financial donor reports in line with the donor agreements for the assigned projects.

§  Prepare monthly reports regarding statutory filings, such as withholding tax (WHT).

4.       Compliance, and Risk Management (15%)

§  Comply with CEHURD’s overall policies, good practice standards, external donor requirements, and national laws and regulations, identifying corrective measures as required.

§  Maintain up-to-date knowledge of financial legislation and good practice to ensure that CEHURD complies with all legal requirements.

§  Keep abreast of changes in financial regulations and legislation and participate in financial and regulatory reporting submissions (e.g., regulatory remittances, WHT filing, etc.).

§  Monitor bank transactions   and where anomalies are observed, notify the immediate supervisor for redress.

§  Review partner financial reports and where anomalies are observed, alert management through the Finance Manager.

§  Implement CEHURD’s policies and procedures to minimize financial risks and where loopholes are observed, recommend changes to management to mitigate such risks.

Academic Qualifications:

§  Bachelor’s Degree in any of these or related disciplines from a recognised University:  Finance, Accounting, Business Administration, Economics, Financial Management.

§  At least Level 1 professional qualification in any of these or related areas: ACCA or CPA is an added advantage.

Job related experience and knowledge:

§  At least 1 year’s work experience in a similar role in an NGO environment

§  Hands-on experience in using Spreadsheets particularly MS Excel

§  Experience in processing payments including online banking.

§  Experience in preparing bank reconcilliations.

§  Experience in petty cash management

§  Experience in budget development.

§  Good experience in record keeping.

§  Strong interpersonal, communication and presentation skills.

§  Strong analytical skills and attention to detail.

§  Negotiation skills and the ability to develop strong working relationships

§  High ethical standards including integrity and maintenance of confidentiality in alignment with data privacy standards.

§  Experience in finance and accounting software, particularly QuickBooks, and advanced knowledge of spreadsheets, especially MS Excel is an added advantage.

Special Attributes:

§  Attention to Detail

§  Analytical Skills

§  Communication Skills

§  Problem-Solving

§  Team Collaboration

§  Integrity

§  Adaptability

Competencies:

Key Relationships:

Internal:

§   CEHURD staff

§   Finance Head

§   Finance Officer

External:

§   Donors and Sub grantees

§   Suppliers and Service providers

§   Consultants and external auditors