Archive and Record Management.

• Ensure that all vouchers are properly coded, stamped PAID, scanned and hard copies filed daily, and referenced sequentially according to the MTI Finance manual
• Ensure appropriate and systematic storage of project documents (both electronic and hard copy) as per MTI Uganda Finance SoPs.
• Maintain both physical and electronic checklists for all the documents to be archived
• Maintain the standard archiving system like voucher numbering and physical archiving for easy retrieval.

Support to daily transactions and end-of-month financial reporting.

• Ensure a complete and accurate record of all cash transactions is always maintained and data entry into the Post back file.
• Ensure that expenditure of petty cash is fully monitored; and requests for replenishment are made promptly, when required.

Audit, Compliance, and Risk Management

• Retrieve and provide adequate support during project audits and ensure all the required documents are availed to the auditors or donor verification teams.
• Ensure that the appropriate finance forms are always available and provide guidance on how to use them to all staff.

Support in preparing files for the Monthly/ Quarterly VAT reports for the respective donor reports.

• Retrieve the invoices and the POPs for VAT transactions as per the GL extract.
• Record the invoice details in the Diplomatic VAT return template.
• File and stamp the invoices and the POPs.
• Scan the invoices and POPs and save them to the Finance Teams folder
• Photocopy the documents to make a second file for submission to the respective donor.

Others

Perform any other duties as may be assigned from time to time

EDUCATION, LICENSES, CERTIFICICATIONS & EXPERIENCE

• Bachelor’s degree or equivalent in finance, accounting, Information Technology or Business Computing, economics, business management, commerce, or related field.  (CGPA of above 4.0 and Maximum of Credit 3 in English and Mathematics at O level)
• Experience (including internships or volunteering) in finance/audits, or related fields is an added advantage.

KNOWLEDGE, SKILLS, & ABILITIES

• Commitment to Medical Teams Calling Statement, Core Values and Code of Conduct 
• Ability to learn fast and perform various tests in an efficient manner.  
• Good written and verbal communication skills 
• Demonstrated ability to initiate plan, organize and follow through to meet deadlines. 
• Ability to be flexible and manage stress, especially in situations which require a high degree of sensitivity, tact, and diplomacy. 
• Ability to act with integrity and maintain the highest ethical standard

PHYSICAL CONDITIONS & WORK ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Frequent use of a personal computer, database and digital platforms, and other office productivity machinery, such as a copy machine and computer printer. 
• Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, and computers. 
• Frequent communication and exchange of information among colleagues and persons of concern which requires the ability to speak, hear, convey and express oneself. 
• Frequent close vision and the ability to adjust focus. 
• Occasionally ascends/descends stairs, steps, or ladder depending on the role.
• Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc. 
• The employee may occasionally lift and/or move heavy items 
• Seldom to occasionally position oneself to stoop, kneel, crouch, or crawl. 
• If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.