Responsibilities:

1. Grant Management:
   • Monitor timelines, reporting deadlines, and deliverables to ensure timely submission of required documentation.
   • Track expenditures and allocations, maintaining accurate records of financial transactions and budget variances.
   • Coordinate with other project teams to reconcile budget against expenditure, identify funding gaps, and seeking reallocate resources as needed.
2. Compliance Oversight:
   • Ensure compliance with donor regulations, contractual agreements, and project-specific guidelines throughout the project lifecycle.
   • Support regular reviews of project activities to assess adherence to grant requirements and identify areas for improvement.
   • Provide guidance and support to project teams on compliance-related matters, including procurement procedures, financial reporting, and documentation standards.
   • Collaborate with internal and external auditors to facilitate audits and reviews of grant-funded activities, addressing any findings or discrepancies.
3. Reporting and Documentation:
   • Prepare and submit regular financial and narrative reports as per sub-agreement, documenting project progress, achievements, and challenges.
   • Maintain comprehensive grant files, including contracts, agreements, amendments, and other relevant documentation, ensuring accuracy and completeness.
   • Assist in the preparation of donor presentations, briefing materials, and updates on project activities for internal and external stakeholders.
   • Foster a culture of accountability and transparency within the project team by promoting adherence to grant guidelines and ethical standards.
   • Support the development and implementation of systems and tools to enhance grant tracking, reporting, and compliance monitoring.

Qualifications:

• Bachelor’s degree in business administration, Finance, Accounting, or a related field; advanced degree preferred.
• Minimum of 3-5 years of experience in grant management, compliance, or financial administration, preferably in the nonprofit or international development sector.
• Strong understanding of donor regulations, compliance standards, and financial reporting requirements for grants from government agencies, foundations, and multilateral organizations.
• Excellent analytical and problem-solving skills, with the ability to interpret complex grant agreements and ensure adherence to terms and conditions.
• Proficiency in financial management software (e.g., QuickBooks, SAP, SAGE) and Microsoft Office Suite, particularly Excel for budgeting and financial analysis.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders and work in a team-oriented environment.
• Fluency in English and French as well as relevant languages spoken within the project area may be an advantage.
• Detail-oriented and organized, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
• Experience working with USAID, CDC, WHO, or other international donors is desirable.