The Finance Manager is responsible for overall financial management, including budgeting and monitoring of project expenditures, financial reporting, compliance, forecasting expenditures, and maintaining and supervising project accounts, books of accounts, banking, and financial operations as well as supervising the day-to-day operations of the procurement and administrative department. The Finance Manager is also responsible for ensuring that all consortium members adhere strictly to USAID and the Government of Rwanda’s financial and procurement regulations.

ESSENTIAL JOB FUNCTIONS AND DUTIES:

Accounting and Finance

Implement procedures for monitoring and analyzing project budgets, which allow accurate projection of expenditures and comparisons of actual and budgeted spending.

Ensure that all financial transactions and practices are consistent with USAID’s policies and regulations and in accordance with all relevant Water For People’s rules and regulations.

Work with the Chief of Party and Water For People’s global and local staff to prepare annual budgets.

Work with the Deputy Chief of Party and technical team members to prepare monthly projections and cash advance requests.

Prepare 90-day forecasts and monthly fund requests, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.

Complete advance requests, liquidations, and financial reports in accordance with USAID requirements, including entering financial data in Water For People’s accounting software system and submitting reports to Water For People’s headquarters.

Prepare requests for USAID’s approval for procurements, per the regulations and their requirements.

Supervise project staff and consultants working on finance and administrative aspects for the project.

Manage the acquisition of capital assets and ensure that assets are properly recorded.

Develop, implement, and maintain financial policies and a system of internal control in conformance with best practices, federal regulations, and Water For People’s related procedures.

Train project finance and operation personnel in program-specific financial procedures.

Develop a cash flow plan for overall programmatic and contract activities.

Oversee financial management of expenses associated with country plan allocations, contract of services, and procurement of goods.

Develop metrics for program financial success, including identifying internal control weaknesses and implementing enhanced business practices to strengthen the system of internal control.

Prepare financial monthly and quarterly reports and reconcile currency exchange as needed for monthly finance management.

Advise the COP on financial health through the provision of regular and timely financial expenditure reports.

Managerial

Supervise the Administration and procurement officer, and Accountant – Isoko y’Ubuzima.

Complete mid-year and annual reviews for subordinate staff.

Provide mentorship and guidance to subordinate staff.

Work with COP to develop a positive working environment for all staff members and report any performance issues to the COP as soon as they occur.

Risk and Compliance

Implement the financial procedures and ensure compliance with accounting policies and procedures by all project staff.

Initiate the review of foreign exchange management, review, and forecasting.

Support the COP and Country Director with outside legal cases as needed.

Other Duties Coincidental to the Position

Duties for this position should not be considered definitive. Duties may be added, deleted or modified in consultation with the incumbent as necessary. Job descriptions and staff performances will be reviewed regularly.

Guidelines

The following written and unwritten guidelines will be applied to performing the duties of the post:

Written

All Water For People handbooks on administration and others.

Any established and agreed Country Program procedures.

Unwritten

Common sense in applying proper business practice and sound purchasing principles.

Know when to negotiate and how to achieve goals successfully.

Maintain sound ethical principles, integrity, and transparency of due process.

COMPETENCIES:

Connects to the Mission – Embraces the mission of Water For People and is passionate about advancing the dynamic role it plays leading social impact in international development.

Demonstrates Ethics and Integrity – Understands ethical behavior and business practices and ensures that own behavior is consistent with these standards and aligns with the values of the organization.

Manage through Ambiguity – Demonstrates flexibility and adaptability in responding to change and ambiguity.

Demonstrates Cultural Awareness – Able to engage a wide range of stakeholders from a variety of backgrounds and cultures.

Action-oriented – Maintains an attitude of open, curious, and proactive learning, continually expanding own area of understanding and expertise.

Connects with Others – Listens and fosters open communication through questioning, dialogue, and information sharing.

Self-confident – Demonstrates humility, mature confidence and courage to innovate, risk, and lead in their own role.

QUALIFICATIONS, KNOWLEDGE & SKILLS REQUIRED:

Master’s or bachelor’s degree in finance, Accounting, Business Administration, or equivalent.

Accounting professional qualification CPA/ACCA is mandatory.

At least 7 years of experience and accounting experience, with a minimum of 3 years in an international development organization. A combination of non-profit experience and for-profit experience would be an added advantage.

Managing a USAID grant would be an added advantage.

Three (3) years of audit experience would be an added advantage.

Previous working experience on a finance manager position would be an added advantage.

Demonstrated experience managing a finance/accounting team as well as other business functions such as HR, Legal, etc. is required.

Experience in strategic business planning and execution, contracting, and negotiation.

Ability to analyze financial data and prepare financial reports, statements, and projections.

Advanced computer proficiencies with Microsoft Office programs including Word, Excel, PowerPoint, and Outlook.

Knowledgeable in at least one accounting and forecasting software.

Knowledge of national financial regulations.

Professional written and verbal communication and interpersonal skills.

English and Kinyarwanda proficiency.

Strong problem-solving skills.

Common sense to make judgments about a situation requiring deviations from routine tasks.

Self-starter and ability to undertake tasks without intensive supervision.

Sound ethical principles, integrity, and transparency.

Ability to analyze and organize data and communicate results effectively.

Ability to manage multiple tasks and projects with multiple priorities.

Ability to work both independently and as part of a collaborative team effort.

Must have well-developed written, oral, and interpersonal communication skills.

EMPLOYMENT CONDITIONS:

Position is based at the Water For People in Rwanda office.

Regular travel to program sites.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

Salary Range:

Rwanda’s expected annual gross salary range is Rwf 18,954,408 to Rwf 31,131,416.
The actual salary will be determined based on experience and other job-related factors.

Benefits:

Benefits are one of the ways we encourage healthy living for you and your family. Our generous package includes medical and life insurance, annual leave allocation equal to one month of salary, and other benefits in accordance with the Rwanda labor law