Prepare bank payment vouchers and ensure that all bank transactions are properly and fully documented.

Record payment vouchers daily in the bank journal.

File all bank vouchers and maintain voucher filing system such that files are updated, complete and safeguarded.

Prepare photocopies of vouchers and other supporting documents as required for the monthly reporting package to HQ Finance

 Ensure that all expatriate monthly payroll advances are prepared on time and scheduled payments are made per the monthly financial diary.

Based on the guidance and support from the Accounting and Reporting Manager and other relevant colleagues, review journal transaction descriptions in Navigator systems for bank transactions that they meet the expectations of the budget holders, auditors, other stake holders and reasonably explained within a limited character space in the system.

In addition to the financial review done by the appropriate finance officers, perform sensibility checking that all the supporting documents attached to the voucher are meeting the internal control standards of Mercy Corps, and they are duly signed by the authorized staff members in the office.

prepare the monthly remittance of all withholding tax payments to the government authority.

Provide consistent support to other finance colleagues and staff members in the implementation of internal audit recommendations.

Perform double and final check of document authorization that it has been authorized based on the limit set in the Authority Matrix

Together with other finance colleagues, as a team, provide strong support on the A-133 Audit, donor audit, external statutory audit, and any other Audit related to MC Ethiopia program.

Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

GEDSI (GENDER, EQUALITY, DIVERSITY AND SOCIAL INCLUSION)

•  Understand and aware GDI related priorities of the country office and contribute for the realization of priorities (continually work to understand and be aware of the gender diversity and inclusion priorities of the country office and contribute in the execution)
• Promote gender equal and inclusive workplace culture in a day-to-day interaction with a team member, partners and program participants.

 Team Management

• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
• Supervise, hire and orient new team members as necessary.
• Provide team members with information, tools and other resources to improve performance and reach objectives.

Security

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

 Organizational Learning 

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.
• SUPERVISORY RESPONSIBILITY:  Assistant Finance Officer

 REPORTS DIRECTLY TO:  Accounting and Reporting Manager

 WORKS DIRECTLY WITH:   Mainly with the Senior Finance Specialist and , Central Finance Unit Colleagues but also includes Budget Holders,  Area Managers and various support service colleagues.

 SUCCESS FACTORS:

• Must be confident, self-starter, an independent thinker and have strong organizational, interpersonal and communication skill; team oriented
• Good computer skills (especially Microsoft Excel, Work, and Outlook)
• Ability to interact effectively with international and national personnel is required; demonstrated ability to work effectively with diverse group of people
• High professional standard of administration ethics as well as willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
• Demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary
• Excellent communication skills, written and oral are required.
• Demonstrated cultural sensitivity and appropriate flexibility.
• Emotional maturity and physical stamina.
• Demonstrated experience in managing Matrix Reporting
• Willing to travel to Mercy Corps field offices and project sites , when required

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.