Responsibilities:

Financial System:

• In compliance with PATH’s policies and procedures, ensure implementation of country-specific policies at the coordination office level, such as authorization limits, cash holding limits, cash movements, advance payments, use of bank payment instruments, etc.
• Review procurement and payment request forms, to ensure that they are complete and comply with PATH policies and procedures, as well as the donor’s rules and regulations.
• Review and verify that all advance requests adhere to the organization’s policies and procedures and ensure that settling advances are reconciled with the original advance amount. Any remaining balance should also be reconciled and cleared within the same month.
•  Provide clear guidance and support to staff for advances, settlements, and required documentation maintenance.
• Record advance payment and settlement documents of staff and vendors in BW and follows up for timely approval and prepare payment checks and or Wire transfers after completion of remittance process in BW.

Financial Reporting: Cash Registration/Bank Book:

• Keep custody of petty cash and maintain cash register book.
• Ensure accurate and up-to-date records of the bank and cash register book
• Ensure the monthly cash count is performed and keep the signed count report.
• Perform regular and surprise cash count.
• Prepare petty cash payment voucher, obtain approval, and effect payment.
• Record transactions into Business World accounting software
• Review cash and bank books before they send them to the Finance Coordinator for accuracy of coding, completeness, approvals, and eligibility of costs…etc.
• Provide on-time feedback on key findings from the projects cash and bank books you get during review and track progress on recommended actions.
• Carry out activities in line with month-end and year-end task plans.

Finance Documentation: 

• Maintain proper filing system for financial documents
• Ensure that the financial documents are properly labelled, completed, and reviewed promptly.
• Perform liaison duties with banks to process CPO’s, drafts, collect bank statements and other documents as required/delegated.
•  Maintain the monthly signed financial reports in hard copy (i.e. Cashbook, Bankbook, Cash reconciliation, and Bank reconciliation).
• Maintain the final soft copy versions of monthly cash and Bank Books in the finance folder.
• Ensure all financial documents are stamped with paid stamps.

Treasury:

• Ensure timely cash transfer requests are sent based on the forecast and closely follow the requested cash transferred to the right bank accounts and collect bank advice for recording.
• Ensure there are no long outstanding floats from staff.

Audits and Compliance:

• Provide support in availing documents and other tasks his/her respective role during donor, internal, & external annual audits.
• Responsible for clearing all prepayments and accruals within their liquidation period.
• Ensure monthly settlements of all government statutory liabilities (i.e. Income tax, Pension Contributions and Withholding tax).
• Perform any other duties as assigned by his supervisor.

Required Skills and Experience:

• BA Degree in Accounting, finance or a related field of studies.
• 3 years of relevant experience with the first degree.
•  NGO experience is a plus. Skills Required
• Computer literate.
• Fluent spoken and written English.
• Good communication and interpersonal skills