The Finance Officer will be responsible to ensure quality and timely reporting of project funds as well as accountability for the funds disbursed to staff, ensuring compliance with the appropriate principles and procedures. The Finance Officer will also contribute to the budget control processes, and support the Project Team in the day-to-day financial management of the project

Key Result Areas

Budget Management and Control

Ensure that any transaction exceeding the available budget funds should not be approved.

Ensure that budgets are coded and posted in Navision immediately after approval.

Ensure that all financial transactions are properly posted in the Navision.

Track budget performance and notify budget holders when their department’s or project’s budget performance starts to lag behind expected utilization or burn rate.

Managing Payments, Payroll and Compliance

Ensure proper and prompt preparation of the payroll.

Ensure statutory returns to the URA, NSSF, and Local Government are prepared in time.

Ensure compliance with financial policies, procedures, grant conditions, and donor’s financial requirements.

Support in the preparation of terminal benefits for the exiting staff as per URCS policies.

Review payments vouchers and confirm that they have the requisite support documents

Ensure timely disbursements of funds to field offices and branches.

Financial Management.

Ensure timely updating of working advance ledgers and share with Manager for reviews.

Support the finance manager and program teams in reviewing accountabilities.

In liaison with the Supervisor/Manager Finance, manage the cash flows of the organisation and ensure that the organisation does not get into liquidity problems.

Ensures accurate and timely recording of financial transactions.

Enforces compliance with financial policies and procedures.

Financial Reporting.

Ensure timely updating of all ledgers in order for the Finance manager to share periodical financial statements to management and partners.

Support in the process of preparing and presenting URCS’s financial and management accounts to management.

Support the supervisor/Finance Manager to implement, and enforce effective Management Accounting Policies Procedures and

Processes that ensure achievement of set financial targets including cost control.

Support the Supervisor/Finance Manager in setting up a system of consolidation of financial reporting from the operating divisions.

Ensure month end procedures are carried out. that include but not limited to the following, Bank Reconciliation, all ledgers reconciliations, inter project transactions.

Financial Risk Management

Support the supervisor/Finance Manager in the implementation of the risk management process for the department.

Ensure that financial controls are implemented and that they remain relevant – through suggesting modifications to them – so they can continually mitigate financial risks adequately.

Participate and contribute to fraud risk assessments.

Ensure full participation in project and National audits

Ensure proper book keeping and document filling is done.

Working Advances and Accountabilities

Ensure full compliance with the policy position of not providing additional working advances to staff that have not liquidated prior advanced funds. You must not approve advance transactions for persons that are still burdened by unresolved accountability issues.

Ensure that no accountability document that relates to your projects gets lost, after staff have presented it to you. Record when it has been brought, who has brought it, what the accountability relates to. Let both of you sign for it.

Ensure that late accountabilities – received a month after implementation of activities – must not be posted. Instead report the matter to your supervisor without returning/rejecting the accountability.

Accountability documents must be processed within 3days after receipt – queries must be sent to submitters of accountabilities within 5days.

Maintenance of an accurate record of advances and their status for all your projects

Compliance with Project Agreements and Finance Policies

Support the Supervisor to obtain and Maintain copies of Project agreements and their addendums.

Support in keeping keep track of financial obligations that are stated in the agreements

Ensure that you are aware of the financial policy requirements and are fully complied with.

Payments and Filling

Ensure that all requisitions are processed within 2days upon receipt.

After payments have been made and posted, ensure all the payment vouchers have been filed and well-marked as par project on monthly basis.

Ensure that all approved and signed cheques have been released to the recipients (for those that are not done online).

Ensure that all supplier payments have receipts

Carries out any other lawful assignment allocated by the immediate Supervisor

The jobholder is cooperative and readily responds to any ad hoc tasks assigned to him.

QUALIFICATIONS/REQUIREMENTS

Minimum qualifications, working experience and competencies:

Education Qualifications

Minimum Bachelor’s Degree in Accounting, Finance, Commerce or any related field an approved, recognized and reputable university.

At least level II Certified Professional Accountancy qualification; i.e.; ACCA, CIMA, CPA is a MUST.

Essential Experience

Minimum of at least 2 years’ relevant work experience in a similar position.

Profound work experience in the application of an accounting software;

Prior experience of NAVISION accounting software is an added advantage.

Core Competencies

Negotiation and conflict management

Innovation and creatively

Stakeholder management

Commitment to continuous learning

Communication

Technology awareness

Policy research and development

Change capability and adaptability

Manage resources

Empowering and building trust.

Knowledge and Skills

High level of financial discipline and integrity;

Attention to detail and accuracy;

Ability to meet deadlines with minimum supervision;

Strong Interpersonal skills;

Good communication skills.