Responsibilities:
The Finance Officer will support the preparation of timely financial reports, implementation of a strong internal control system, as well as ensuring compliance with DoD and URC regulations.
Specific responsibilities include the following:
- Work closely with the Director of Finance & Administration in preparing monthly financial reports for timely submission to home office. This includes, but not limited to, CostPoint posting, preparing monthly bank reconciliations, cash reconciliations, staff advances reconciliations etc.
- Initiate payments both to vendors and mobile money in the bank for review and approval.
- Process per diems and other travel advances for project related work.
- Together with the Finance Team, ensure that all costs in the project adhere to DOD/URC regulations, and are allowable, reasonable, and allocable.
- Ensure all financial documents, journals and payment vouchers are scanned and filed in a timely manner.
- Handle and respond to any voucher exceptions that may arise together with the Director of Finance & Administration.
- Assist with the maintenance of a proper archiving and filing system for all financial reports, vouchers, field wire requests, bank reconciliations and other finance documentation.
- Liaise with the Operations Department to ensure timely receipt, reconciliation, and payment of vendors.
- Liaise with the Operations Department to ensure receipt of invoices and necessary support documentation for timely payment of vendors.
- Gather information and documentation required in preparing foreign tax reports (VAT).
- Perform other project related tasks assigned by supervisor and/or Project Director.
Additional and other responsibilities may include, but are not limited to:
- Other tasks consistent with the nature of this position.
- As needed, attend, and represent the organization in various events, seminars, and functions.
Knowledge, Skills, and Abilities
- Excellent written and oral communication and interpersonal skills
- Working knowledge of CostPoint accounting software is highly desirable.
- Proficiency with Microsoft Office products (Word, Excel, Outlook)
- At least three years’ experience with QuickBooks preferred.
- Attention to detail, ability to prioritize and manage multiple tasks.
- Should have high levels of integrity and confidentiality.
- Previous work experience on a DOD, CDC, USAID or other development project is desirable.
Required Experience and Qualifications:
- Degree in Finance or comparable certifications/qualifications.
- Post graduate qualification in a finance-related field.
- At least 5 years’ experience in accounting and general financial management
