GOAL has been present in Sierra Leone since 1999, with an overall aim to contribute to poverty  and vulnerability reduction through the implementation of integrated, multi-sectoral  interventions, with a primary focus on improving Reproductive, Maternal, Neonatal, Child and  Adolescent Health (RMNCAH) specifically addressing teenage pregnancy. GOAL is also  improving rural water supply, and urban WASH focusing on faecal sludge management and  promoting social inclusion, empowerment, and decent work through systems-based Programme approaches and community-led social and behavioral change. GOAL currently operates in  Western Area Urban (Freetown), Kambia, Bombali, Koinadugu, Moyamba and Kenema  Districts, with funding from Irish Aid, Charity Water and DFID, and now the Community  Foundation Ireland for its new blue economy program that is focused on food security and  livelihood improvement.

On this note, GOAL Sierra Leone would like to invite well experienced and professional applicants for the undermentioned position: 

POSITION:	Fleet Officer (x1)
LOCATION:	Freetown
LINE MANAGER:	Senior Logistics Manager
DIRECTLY LINE    MANAGER	Drivers and mechanic
OVERALL OBJECTIVE:	Is responsible overall for the effective management and   Maintenance of all GOAL vehicles in Freetown

 

Key Duties and Responsibilities in Functional Logistics Areas; 

RESPONSIBILITIES FLEET OFFICER (Details) 

1. Co- ordination of Maintenance of the GOAL Vehicle Fleet

– Identify all mechanical problems and spare parts needed with mechanic  – Establish and update a vehicle service schedule for vehicles and motorbikes – Plan& coordinate all Mechanical works – Sourcing Spare parts according to the specification numbers, models and terrain – Implement Services & Repair Procedures according to Checklist for Servicing of Vehicles  – Control the works carried out in the Workshop (GOAL & Other Garage) according to “Checklist for Vehicle  Services and Repairs” – Control the spare parts stock in the Office Store

 

2. Supervision of GOAL- Fleet and Drivers

– Ensure complete documents in the vehicles (Registration, Insurance, Log Books, Inventory & Equipment  Lists etc.) in the vehicles and in the Vehicle-Files

– Managing, supervising & training of GOAL drivers in coordination with LM

– Filing of Drivers Documents and Copies Driving Licences

– Plan vehicle use on daily basis. Daily Update of the Vehicle Whiteboard in the Logistics Office

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– Make sure that 50/50, in town trips and Liability Waivers for passengers are issued, approved and signed  before GOAL Vehicles leaves the office

– Ensure dispatch of fuel to GOAL residences and Brima Lane (for generators) in coordination with LM – Prepare fuel monthly report in collaboration with the LM

– Make sure all vehicles are always in good, clean and safe running conditions

– Control and recording of Vehicle inventory recording and updating of any changes (New allocation to other  location) supported by LM

– Registration- and Insurance of all GOAL Vehicles. Keep Records of Insurance with costs and insurance  duration.

– Make detailed accident reports using the accident form in case of accidents together with Logistics Manager

3. Control, Recording, Filing & Reporting of Vehicle Expense

– Always Maintain and update the Vehicle Files.  – Always ensure recording of all maintenance costs. – Control and recording of Vehicle Logbooks (incl. Generators). – Keep Records of Costs for Registration and Insurance of Vehicles – Ensure that written off vehicles/motorbikes are not insured – Maintain a list of all users of Motorbikes and Vehicles both in Kenema and Freetown – Update the list of all vehicles and motorbikes status.

 

4. Arrange for Transports of Goods to Project areas

– Plan transport of goods in close liaison with Stores. Process OQRFs for Transport Services together with  Logistics Manager  – Get quotations for hiring of transport and make Bids Analysis in conjunction with Procurement team – Arrange movement of staffs – Keep Payment Records of all Rental Vehicles – Maintain list of transports done – Keep Copies of Waybills, DICs and all documents received/issued for transportation of items to the field  offices. – Any other request by the Logistics Manager

 

Safety Equipment  

• To ensure that the GOAL Fleet and any other vehicles used by GOAL are road-worthy and safe.
•   Track vehicle toolboxes and first aid kits to minimize loss and replenish as necessary
• To make sure that all safety and security procedures and measures as according to GOAL manual are  exercised and those which are specifically required for a certain location
• Ensure that all vehicles have the following safety equipment in the event of an emergency or breakdown.

o Fire Extinguisher

o First Aids Kids

o Gumboots

o Rope

o Jumper cable

o Torch

o Small Bucket

o Umbrella

o shovel

o Clear bag for Staff safe card, Drivers rules, Staff contact list, Map with alternative routes to all the field  site locations.

 

GOAL anticipates that in the performance of daily activities there will be some tasks requested of the employee  that are not stated in this job description. It is therefore an additional responsibility of the employee to be flexible  regarding their interpretation. 

Key Attributes 

• Honesty with strong motivation to become effective manager of people and resources
• Prior experience in mechanics and fleet management
• Excellent inter-personal skills with people from different backgrounds, businesses, and education levels • General understanding and ability to recognize quality, durability, and value
• Attention to detail and highly organized
• Decision-maker.
• Multi-tasking and ability to prioritize competing demands
• Proactive in addressing problems and finding solutions
• Computer literate with proficiency in Microsoft Excel and Word
• Fluent in written and spoken English and Krio
• Must have good eyesight and be physically fit.

 

• Qualification:  

Requirements: Education: university degree in transport, supply chain, logistics management, or relevant field:

• At least 3 years of work experience in in fleet or transport management or logistics in a multi-cultural  environment.

• Knowledge of vehicle maintenance processes and operations
• Ability to effectively manage schedules
• Strong fleet report writing skills
• Strong organizational skills
• Knowledge and effective use of fundamental management concepts, practices, and procedures  relative to quality and productivity improvements, training, budgeting and cost control.
• Demonstrated Skills and Competencies:
• Fluent English written and spoken.
• Competent with using computers, especially Microsoft 365 package.
• Strong sense of personal integrity.
• Attention to detail and ability to multi-task.
• Team spirit and problem-solving abilities.
• Excellent interpersonal and communication skills.
• Remains productive when under pressure.
• Demonstrates a systematic and efficient approach to work.
• Relates and works well with people of different cultures, gender and backgrounds.
• Standards of Professional Conduct: All workers of GOAL SL must adhere to the values and principles  outlined on the GOAL Standards for Professional Conduct. These includes Integrity, Service,  Accountability and Equality. GOAL SL operates and enforces policies in accordance with these values for Beneficiary Protection from Exploitation and Abuse, Anti Workplace Harassment, Fiscal Integrity,  Child Safeguarding, and Anti-Retaliation.

 

• Desirable:  
• ➢ Must have worked for an INGO’s or the UN agency for at least three (3) years in the same capacity.  • ➢ must be competent in using computers, especially Microsoft 365 package.

 

• Other requirement:  
• The candidate should be willing to travel to the field for documentation purposes.
• The candidate should be willing to travel to the field to rescue, support or investigate vehicle incident when  requires.

 

General terms and conditions. 

GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum  protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the  non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of  duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered  a job with GOAL will be expected to adhere to these policies any job offers made are also subject to police clearance.  GOAL is an equal opportunity employer.

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the  maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual  exploitation, injury and any other harm. One of the ways that GOAL shows this ongoing commitment to safeguarding is to  include rigorous background and reference checks in the selection process for all candidates.

Safeguarding 

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the  maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual  exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is  to include rigorous background and reference checks in the selection process for all candidates.  

Accountability within GOAL 

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any  candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability: 

• Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety,  confidentiality, do no harm principles and unacceptable behaviour protocols. 
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming  area. 
• Report any concerns about inappropriate behaviour of a GOAL staff or partner. 

HOW TO APPLY   Interested candidates should apply with: • An application letter clearly justifying how they meet the selection criteria. • Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must  be their current or most recent employer. • Candidates must state the position of each referee and his/her relationship to the candidate. • A copy of a valid labour card must be attached to ALL applications (written or electronic) • Police Clearance will be required from the successful candidate.

 

If you have these skills and interested in joining our committed and dynamic Fleet Team, please send your cover letter  and up-to-date CV to jobs@sl.goal.ie. on or before 5:30 pm – 22nd November, 2024 Please note that a copy of the  application letter must be sent to the NGO Desk Officer, Ministry of Labour, New England or emailed to:  employmentdesk71@gmail.com

Only shortlisted applicants will be contacted for interview. 

GOAL provides equal opportunity in employment and prohibits discrimination in employment based on race, sex, colour,  religion, sexual orientation, age, marital status, or disability.