Responsibilities:

• Directs and manages others through a team approach including selecting, training, supervising, mentoring, and developing staff in the unit
• Keep abreast of changes in national laws, donor rules and Jhpiego rules regarding contracts, grants and budget and recommends changes to Jhpiego policies as needed
• Drafts Technical Service Contracts and co-reviews TSCs and modifications for leases, services, etc. base on the Jhpiego goods and services procurement procedures and approved BVS.
• Responsible for tracking Technical Service Contracts and Lease Agreements validity dates and ensure contractual amount are not exceeded,
• Responsible to ensure the terms and conditions of subcontracts and contracts are in compliance with the Ethiopian Government, Jhpiego and donor rules and regulations.
• Understands the terms and conditions of awards and supports to monitor its implementation
• Organize necessary orientation on grants/awards requirement on new awards at its start
• Monitors Project spending trends, working together with Program team for proper project spending in a monthly basis
• Reviews and updates Project Implementation budget together with program team as necessary,
• Follow up modification, renewal and closeout of awards,
• Involved in sub grants and FAAs management cycle as a key finance person
• Participates in negotiating the terms and conditions of agreements with sub-awardees and contractors
• Conducts sub recipients field financial reviews and produces review reports with findings,
• Guide and assists qualification process for grants and FAAs including capability assessment of prospective grantees
• Reviews monthly Sub-Recipients financial reports and recommend for reimbursement
• Monitors Sub-Recipients obligated funds and spending by line item.
• Monthly update Sub-recipients advance and expenditure tracker
• Follow up Subs VAT refund requests
• Review Monthly Financial Management Report (FMR) and follow up the action items in collaboration with the program team
• Prepare/Review Quarterly, bi-annually and annual donor finance reports together with head quarter support staff
• Prepare pipeline analysis on monthly and quarterly basis and alert the program staff on program spending
• Follow up and track cost share reports and documentation
• Provides input to NBD team to develop realistic proposal budgets, involves in proposal budget reviews
• Develop implementation budgets, budget narratives, and budget modifications for accuracy of calculations, for internal consistency, and to ensure all budgeted costs are allowable and in accordance with donor regulations
• Produce monthly budget monitoring reports and support budget holder in reviewing the reports and actions, and Prepare/review Pipeline analysis for programs and sub-awardee
• Ensures Project implementation budget entry to QuickBooks. Follow over/under spending of in-country budget
• Ensure annual budget and monthly budget forecasting entered in BOARD system, and follow up with US Office Project Finance Manager
• Ensure ACSO compliance in budget and proposals preparations.
• Minimum Requirement:

  Education:

  • University degree in Accounting, Finance, or related field
  • Masters and/or CPA, ACCA or equivalent.

  Experience:

  • Minimum of eight years’ experience in professional accounting, financial management, budgeting or auditing, preferably within an US Government Agency, international Agency, NGO or national health agency of which at least 4 years in supervisory position
  • Expert knowledge of professional management principles, theories practices and terminology; of the laws, regulations and procedure governing US agency financial management. Good working knowledge of budget and fiscal procedures; contracting & procurement regulation. Preferably Financial Project Management Cycle knowledge.

  Language Requirement:

  • (Fluent) Speaking/Reading/Writing English and Amharic is required.