Role and responsibilities
The Grants Manager will contribute to achieving high quality programming by ensuring an effective grants management including, compliance requirements, reporting, timely and quality proposal development, and internal and external communication. The Grants Manager reports to the Head of Programme.
Generic responsibilities
• Compliance and adherence to NRC policies, guidance, handbooks and procedures.
• Maintain high-quality management of grants and overview of donor requirements, rules and
regulations, internal and external deadlines.
• Responsible to keep up-to date internal grant management systems and processes; analyse and
share learning from proposal and reporting processes; compliance with donor rules and regulations.
• Provide an internal helpdesk on donor compliance assistance and the Project Cycle Management
Framework.
• Coordinate the process of developing concept notes, proposals, revisions and reports in close
collaboration with programme and support teams across the country and area offices to ensure
timely submission of high-quality proposals, concept notes and reports.
• Ensure compliance of the Country Office with NRC Project Cycle Management (PCM) Framework and facilitate PCM activities, including the inclusion of cross-cutting programme elements, Monitoring
and Evaluation structures and support functions throughout all stages of the PCM.

Line management and capacity building of Grants and Partnership Officer, as well as capacity building
of programme and support staff on PCM and donors’ rules and regulation.
• Coordinate the revision of donor contracts, flag any points that might challenge NRC’s procedures
and support contract negotiations.
• Ensure up to date due diligence is conducted and documented for all parties, including international
partners in consortium and implementing partners; provide technical support as required.
• Manage the mapping, coordination and contracting. of partners (national and international).
Specific responsibilities

Proposal development
• Build positive working relationships with other teams in the Country Office to coordinate and support
the development of high-quality proposals using relevant NRC grant management tools and guidance
(go/ no-go checklist, proposal development calendar, procurement plan, internal budgeting tool).
• Work closely with budget holders, programme teams and support (finance, HR, Logistics) to compile
accurate proposal budgets and assess whether all necessary costs have been included.
• Coordinate the partner selection process, from mapping through due diligence to the proposal
development and contracting phases.
Grant management
• Work in close collaboration with the Area Manager and Core Competencies Leads to ensure that
project deliverables are timely met, flag any challenges requiring amendments and coordinate the
project revision (amendments of contracts).
• Ensure all documentation required to be kept by donors is available in the NRC online Filing Tree
(Office 365) and in hard copies.
• Together with the Grants and Partnership Officer, summarize key reporting and compliance
requirements (compliance checklist) including potential issues for grant opening meetings.
• Ensure PCM requirements are arranged and planned for each project:
o Facilitate grant opening meetings and grant closing meetings.
o Ensure regular grant review meetings for each project are planned and conducted at area
office level.
Reporting, Monitoring and Compliance
• Coordinate the timely finalization of donor reports ensuring consistency between narrative and
financial reports and that they meet quality standards.
• Ensure that donor rules and regulations are well communicated to the team during key PCM
activities, and that specific training or cheat sheets are developed for complex compliance
requirements/donors.
• Support compliance and finance teams in ensuring availability of donor documentations (agreement,
reports, communication) as well as conducting RoDs (reconciliation of deliverables) spot checks as
per the NRC SSD (securing supporting documentation) guidelines.
Implementation of strategic priorities
• Ensure that NRC’s proposals consider cross-cutting and thematic areas (Safe and Inclusive
Programming, gender, environmental impact, etc.).
• Support the Grants and Partnership Officer in developing local partners’ mappings and potential
strategic partnerships, and work closely with the regional office in establishing regional partnerships.
• Visit area and/or field offices to support with capacity building of staff and partners and for
monitoring purposes when possible.
• Represent NRC with partners and donors as delegated

Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or
persons. Relevant interfaces for this position are:
• NRC Regional Office Focal Points: Regional Programme Adviser for Cameroon, Regional Controller
• Country Office: Country Director, Head of Programme, Finance Manager, Logistic Manager,
Admin/HR, Security Manager, Area Managers, Core Competencies’ (CC) Program Development
Managers/CC leads
• NRC Institutional Partnership Advisers
• Key external stakeholders: the post has relationships with donors (UN agencies, INGOs, local NGOs)
2. Competencies
2.1. Professional competencies
Generic professional competencies
• At least 4 years of relevant experience in a related field
• Experience of program and grants management in the humanitarian/recovery context
• Experience working in complex/ insecure environments and with displaced populations
• Good understanding of donor rules and regulations
• Proven skills and experience in proposal development and reporting as well as in working with
multiple donors
• Fluency in English and French, both written and verbal
Context related skills, knowledge and experience
• Good knowledge of the context in Cameroon, and more specifically in the Far North, North-West
South-West and East regions
• Knowledge of humanitarian donors
• Strong writing skills
• Strong organisational and team working skills
• Knowledge of the humanitarian coordination framework
• Previous experiences in capacity-building will be an asset
• Willingness to travel to field offices and work in difficult environment
2.2. Behavioural competencies
• Planning and delivering results
• Working with people
• Analyzing
• Empowering and building trust
• Initiating action and change
• Managing performance and development
3. Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC
Performance Management Manual. The following documents will be used for performance reviews:
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