The Head of Finance and Administration will be responsible for the overall oversight of Finance and Administration department. He/ She will support implementation of the necessary policies to strengthen systems for finance, procurement, fleet and estates management, among others. He/ She will directly supervise section leads, strengthen their capacity as well as provide day-to-day guidance, and mentorship to the team.

Key duties and Responsibilities

Administration

1. Manage staff in the sections under the Finance and Administration department by setting work targets, monitoring day to day activities, and conducting regular appraisals.
2. Coordinate activities of persons that give technical support to the AMBSO Finance and Administration Technical Functions.
3. Support and supervise the procurement function as well as ensuring value for money.
4. Manage and coordinate AMBSO’s contractual commitments (e.g. for the general services; including rental for vehicles/premises) and fully oversee AMBSO’s general estates.
5. Oversee and support the management of AMBSO’s inventory and ensure adherence to the organization’s administrative best practices.
6. Supervise and regulate the use and maintenance of AMBSO’s fleet and ensure regular maintenance of AMBSO’s fleet.
7. Supervise and support the human resource functions and ensure staff well-being and performance.
8. Maintain and monitor implementation and compliance to relevant policies such as finance, human resource, procurement, stores among others.

Finance and Grants Management

1. Lead the finance operations including finance management, accounting, control and reporting.
2. Provide accurate and timely reports to support informed decisions by AMBSO’s senior management
3. Manage and lead AMBSO’s financial planning process.
4. Ensure effective budget workflows to enable departments meet their goals and objectives in view of the organization’s financial situation/stand.
5. Together with other colleagues in management, help both “checking” and also authorizing financial requisitions as per the approved budgets..
6. Spearhead AMBSO’s finance audit processes as well as other specific audits.
7. Work with the accounts office to prepare monthly financial reports.
8. Maintain strong work relationships with AMBSO’s operational banks, auditors, and finance liaison persons representing collaborating institutions.

Qualifications, Skills and Experiences

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is essential.
• Advanced degrees such as an MBA, MSc in Finance, and or professional certifications like CPA, CFA, or ACCA is a MUST
• At least 5–7 years of experience in financial management, with a minimum of 2 years in senior leadership roles.
• Experience in non-profit organizations, research institutions, and or donor-funded programs is an added advantage.
• Familiarity with international financial reporting standards (IFRS) or US GAAP is an added advantage.
• Strong analytical abilities to interpret financial trends and recommend cost-saving measures.
• Strong leadership skills to manage teams across finance, IT, HR, and administration functions.
• Ability to develop long-term strategies that align with organizational goals while adapting to changing environments.
• Excellent verbal and written communication skills for presenting financial data to stakeholders.
• Ability to build productive relationships with diverse internal teams and external stakeholders such as donors or board members.