BRAC International (BI) is seeking application from competent, dynamic and self-motivated
individuals to fill the following position:
The Head of Grants is responsible for participating in the development of global policies,
procedures, tools and systems in grant management, and actively promoting the application of
those standards toward an efficient and effective grant management function within BRAC
International Country Offices. The role has four main aspects to it:
1)Work within GRP Grant Management team to develop key infrastructure for grant and sub grant management across BRAC International,
2)Develop and capacity build the Country Office grant management function in line with global
procedures and standards;
3)Practice active risk management by address high risk areas and monitoring key performance
indicators and grant metrics within BRAC International on overall portfolio health;
4)Provide direct management and technical, dotted line management to grant management
professionals across BRAC International.
The role offers a leadership opportunity for an individual experienced in grants management
and change management. It requires an individual capable of providing direct supervision and
technical dotted-line leadership to a dynamic team responsible for the management of the
BRAC International portfolio of grants currently valued at approximately $300M. This position
will work in close partnership with colleagues within GRP, across functions and with all Country
Office teams to ensure a smooth process from the proposal development phase to grant
management phase and to build overall BRAC International capacity to steward grant funding
with diligence and professionalism. In the event of a major humanitarian emergency inside a
BRAC International country, the role holder will be expected to work outside the normal role
profile and be able to vary working hours accordingly
Key Responsibilities
.Support the Director of Grant Management, GRP in the creation of global grant
management and sub-grant management policies, procedures, tools and systems,
representing BRAC International views and perspective. Immediate systems support
focus includes sanctions screening and possibly timesheets.
.Support the Director of Grant Management in the embedding of the Grant Management
Manual and Sub-Grant Management Manual within and across the BRAC International
Country Offices. To be done through deliberate and planned support to Country Offices
to establish and maintain an efficient and effective grant management process.
.Develop strong relationships across BRAC International; provide direct supervision and
dotted line supervision through, with a special lens on ensuring gender equality:
.Direct supervision of GRP Grant Managers
.Support recruitment of Grant Management staff within BRAC International
Country Offices
.Provide technical input into Grant Management Staff and Focal Points annual
objectives and end of year performance evaluations
.Administer regular and consistent coaching support and technical knowledge to
Grant Managers and Focal Points
.Support Director to build a high performing grant management team within BRAC
International through regular and ongoing capacity building to GRP and Country Office
Grant Management staff:
.On-the-job training support to select Grant Managers
.Workshops on select, strategic topics alone or in collaboration with other
Departments
.Acting as a trouble-shooting resource for grant management queries and issues
.Facilitation of sharing grant management capacity across Country Offices and
sites to promote opportunity and learning
.Support Director to convene all BRAC International Grant Management staff regularly
and govern the function for BRAC International
.Ensure that key staff (including downstream partners) have a clear understanding of
donor compliance requirements throughout implementation. This includes ensuring a
complete audit trail of the implementation and reporting for grants; serving as the donor
compliance authority for the BRAC International through:
.Review of donor solicitations and support GRP decision gates
.Review of high value proposals and budgets
.Lead review of donor contracts
.Support negotiation of donor contracts with donors
.Serve as compliance helpdesk
.Support the building and adoption by BRAC International of a central grants
management system, the Grant Management System, ensure that system is effectively
maintained and up to date for all grants and sub-grants including authorization and
document retention
.In collaboration with Director, support a heavy focus and resourcing on timely and quality
donor reporting. This may mean dedicating specific time or ensuring GRP Grant
Managers have a high level of effort dedicated to centralized donor report reviews and
controls.
.In collaboration with the Grant Systems Specialist, provide BRAC International-specific
grant portfolio data for quarterly dashboards and other management reporting for senior
management
.Work in collaboration with other Departments to ensure grant management inputs to key
processes including, inter alia, master budget development, cost allocation, monitoring
of grant budgets, phasing and forecasting, budget reviews, timesheets.
.Participate in special projects as requested: ex: Grant Management Systems
assessment for specific Country Offices
.Ensure that grant management processes include consideration of key organizational
priorities (Gender and Inclusion, Safeguarding).
Safeguarding:
.Establish a safeguarding culture across all level of the program by implementing the
safeguarding policy. Act as a key source of support, guidance and expertise on
safeguarding for establishing a safe working environment.
.Responsible to ensure team members are appropriately trained, supported and have
access to resources regarding issues that are identified and actioned in accordance with
the safeguarding policy and procedure.
.Follow the safeguarding reporting procedure in case any reportable incident takes place,
encourage others to do so.
Education and Experience Requirements:
●10+ years in development or related field;
●Masters or equivalent degree International Development or Business and Administration
or Finance
●Core experience in grants management;
●Experience in change management using global standard grant management tools and
procedures;
●Donor compliance knowledge
●Dotted line management experience.
Skills and Competencies Requirements:
.Proven track record of active contribution to senior management team direction, and
providing strategic support across multiple sectors and/or regions
.Extensive experience with NGOs with increasing responsibilities including proven
experience of establishing and running the grant management function in the field
.Knowledge of the requirements of major institutional donors including budgeting, eligibility
issues, compliance management, and reporting; experience of engaging with donors at a
strategic level (UNHCR, USAID, GAC, DFAT, DFID)
.Well-developed skills in staff management.
.Proven coaching and capacity building skills
.Understanding of the financial aspects of grant management, ability to work with Finance
Departments on grant management issues
.Strong attention to detail, problem solving skills, and ability to analyze trends
.Computer literate (i.e. Google Suite/ Word, Excel, Outlook, Internet Explorer, financial
systems)
.Patient, adaptable, able to improvise, and communicate clearly and effectively under
pressure
.Fluent communication (written and spoken) in English
.Demonstrated ability to manage change in complex organizations
.Knowledge of BRAC, its history, and its programs and culture desirable