Duties and Responsibilities

This unique role combines the responsibilities of Human Resources (HR) Administration and Procurement to provide comprehensive support for the program hub, its associated programs (APs), and staff. You’ll be a bridge between departments, ensuring a smooth-running and well-resourced environment.

Specific responsibilities of HR Admin & Procurement Specialist include, but are not limited to:

Human Resources:

• Assist with the recruitment, onboarding, training, and development of employees.
• Manage employee records (attendance, time off, paperwork) and ensure compliance with HR policies and regulations.
• Collaborate with the HR team to create programs that foster employee growth and development.
• Report to the Senior Program Director and provide regular updates.

Procurement:

• Support in developing and implementing efficient procurement processes for acquiring fixed assets, office supplies, goods, and services for the project.
• Oversee logistics for travel and events, fleet management, vehicle maintenance, and warehouse and distribution operations.
• Manage supplier relationships and ensure best value for money.
• Report to the Senior Program Director on procurement activities (matrix reporting).

Administration:

• Maintain a comprehensive fixed asset management system, including asset identification, location tracking, and physical inventories.
• Manage hotel agreements, event reservations, and outsource services for cleaning, security, and maintenance.
• Ensure the availability and proper functioning of essential office supplies and equipment (power backups, water, internet, etc.)
• Prioritize workplace safety and security by maintaining first-aid kits, fire extinguishers, and visitor logs.
• Logistics activities as needed

Working Relationships and accountabilities

• Works Directly With: Finance Department, (with authority for technical financial matters); Operations Department, Program staff
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling PETCO values
• Holds the team and PETCO Filed Offices accountable to deliver on their responsibilities –giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Requirements

Required skills, qualifications and competency:

• Must have BA Degree in HR Management/Procurement and Supplies
• Management/ Business Administration/Economics.
• Must have minimum of 3 years’ work experience in Procurement, HR and Admiration activities.
• Knowledge of HR management, Procurement and Administration management
• Excellent communication skill
• Excellent English language skills and excellent interpersonal skills
• Excellent team building skills.
• Flexible, efficient and cooperative
• Commitment to PETCO values and principles.
• Computer skill: Microsoft Office (Word, EXCEL, power point…) .
• Honest and trustworthy
• Demonstrate sound work ethics.
• Minimum 3 years of work experience in related activity in NGO sector