Reporting to the HR and Admin Officer, the HR/Admin Volunteer is responsible for providing support for day-to-day administrative requirements, functions, and general office management of the IRC Kiryandongo office.
Duties and Responsibilities:
• Support in creation of new staff personnel files.
• Support recruitment exercise including sorting, longlisting of applications.
• Updating the existing personnel files and ensuring they have the necessary information.
• Maintain and update the timesheet tracking database for national staff in Kiryandongo and file all timesheets appropriately.
• Supports during new staff on boarding and ensures all the paper works are correctly done and share with the Supervisor for review.
• Maintain accurate and up to date personnel records of all employees including orderly archiving.
• Assisting in stamping all HR related documents.
• General organization of HR Office documents/paperwork.
• Perform any other Official duties as assigned by the supervisor.
Minimum Qualifications:
• A Bachelor’s degree in Human Resource Management, or related field.
• Ability to work under pressure and manage multiple priorities.
• Knack for detail.
• Able to communicate effectively.
• Strong computer skills especially in MS excel and word.
• University Degree in Human Resource Management, Public Administration, or similar professional qualification
• 1 year of relevant professional experience in Human Resources
• Strong knowledge and experience of HRISs, and ideally in supporting others to use HRIS.
• Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector
• Ability to analyze and interpret numerical data and processes.
• Ability to maintain the highest degree of discretion and confidentiality of HR information.
• Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team.
• Organized and methodical and with good attention to detail.
• Willingness and ability to work within a multi-site, international organization.
• Customer focused with good interpersonal skills
• Ability to work on own initiative with limited supervision
• Ability to deal with ambiguity and work towards a resolution
• Excellent written and verbal communication skills
• Excellent Microsoft Office packages – Word, Excel, and Outlook.
• Able to coach and support others.
• A team builder with excellent people skills; must be culturally sensitive.
