Key Responsibilities:
HR Administration
Maintain and update employee records both in hard copy and HRIS.
Assist in preparing HR-related documents such as employment contracts, confirmation letters, and disciplinary letters.
Support with filing, scanning, and recordkeeping of personnel files and HR documentation.
Recruitment, Onboarding & Offboarding
Assist with job postings, scheduling interviews, and communicating with candidates.
Assist in conducting reference and character checks for new joiners.
Coordinate the onboarding process for new hires, including documentation, orientation scheduling, and induction.
Coordinate employee offboarding.
Leave & Attendance Management
Ensure the implementation of individual annual leave plans in order to manage the leaveliability.
Employee Engagement & Welfare
Support the coordination of HR events and staff welfare activities.
Assist in administering surveys and compiling results.
Learning & Development
Assist in the identification and implementation of learning needs
Ensure full utilization of the online learning platforms
Maintain training records and attendance sheets.
Assist in coordinating training logistics and compiling post-training evaluations.
Employee Benefits Administration
Assist in the efficient administration of employee benefits programs including Health Insurance, Group Personal, Group Life, Provident Fund, Employee meals etc.
Timely address employee queries regarding benefits and assist with enrollment.
Compliance & Reporting
Ensure all HR practices comply with relevant labor laws and company policies.
Support in preparing HR reports and analytics as requested.
Carry out HR audits from time to time to ensure compliance.
Perform any other duties as assigned from time to time.
Knowledge, experience and qualifications required
Knowledge of labor laws and HR best practices.
People Skills
Collaborative Skills
Analytical skills
Knowledge of HR systems
Strong communication skills with the ability to build positive work relationships with all stakeholders.
High level of personal integrity
Good planning and organisation skills
High resilience, reliability as well as ability to multitask and handle multiple projects and manage deadlines.
Attention to detail: the relevant little things really matter
