This position plays a crucial role in providing administrative support to the HR and Administration Officer and ensuring the smooth operation of HR processes and functions.

Key Responsibilities

Administrative Support:

• Documentation: Prepare and organise HR documents, including contracts, offer letters, and other personnel records.

• Correspondence: Draft and edit emails, memos, and other communication on behalf of the HR and Administration Officer.

Recruitment and Onboarding:

• Job Postings: Assist in posting job vacancies on various platforms and coordinating recruitment efforts.

• Applicant Tracking: Manage the applicant tracking system, screen resumes, and schedule interviews.

• Onboarding Support: Facilitate the onboarding process for new hires, ensuring a smooth transition into the organisation.

Employee Records and Benefits:

• Record Maintenance:  – Maintain accurate and up-to-date employee records, ensuring compliance with data protection regulations.

• Benefits Administration: – Support in administering employee benefits programs and address employee inquiries related to benefits.

Training and Development:

• Training Logistics: – Coordinate logistics for training sessions, including scheduling, materials preparation, and participant communication.

• Employee Development Programs:- Assist in implementing employee development initiatives and programs.

General Human Resource and Administration

• HRIS Management: – Assist in the management of the Human Resources Information System (HRIS), ensuring data accuracy and integrity.

• Meeting Coordination: – Coordinate HR and administrative meetings, including preparing agendas, taking minutes, and following up on action items.

• Vendor Management: – Assist in liaising with vendors for HR-related services and supplies.

Compliance

• Assist with Work Permit Applications and renewals

• Assist with study permits applications and renewals

• Assist with Zambia Qualifications Authority applications and follow-ups

• Assist with Teaching Council of Zambia registration and renewals

• Stay updated on local labour laws and regulations to ensure organisations policies and practices comply.

Any other duties as assigned 

​Qualifications:

• Bachelor’s degree in Human Resources, Public Administration, or a related field.

• International School of LusakaPrevious experience in an administrative or HR support role is advantageous.

• Strong organisational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Proficiency in MS Office and HR software.

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