Responsibilities

Within delegated authority, the Human Resources Officer will manage the Travel/Visa/ Monitoring of Uniformed Personnel Team and be responsible for the following duties: Administration of entitlements

• Provides guidance to managers, staff members and Individual Uniform Personnels (IUPs).

• Provides advice on interpretation, application, modification and implementation of policies, regulations, and rules. Reviews and provides advice on exceptions to policies, regulations, and rules.

• Administers and provides advice on salary and related benefits, entitlements and travel.

• Determines and recommends benefits and entitlements for personnel based on contractual status.

• Reviews policies and procedures and recommends changes as required. Uniformed Personnel, Travel and Visa

• Reviews and certifies supporting documents related to Individual Uniformed Personnel administrative and financial requests and provides policy and procedural guidance.

• Ensures proper implementation of rules, regulations, instructions, and supplementary directives in the areas of travel and general services for uniformed personnel.

• Develops, implements, and improves internal procedures and processes related to all aspects of travel, represent the mission in related conferences or meetings, programme delivery activities or for monitoring and evaluation work.

• Liaises with counterparts from RSCE, Embassies and the South Sudanese Ministry of Foreign Affairs and/Immigration for a timely processing of entitlement, claims and visa applications.

• Approves within Mission Travel requests in UMOJA. Budget and Finance

• Takes the lead with respect to Travel and Uniformed Personnel Travel in the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.

• Coordinates the production of related mission reports.

• Defines requirements and work with sections/units with respect to improving budget reporting systems and cost-effective utilization of program resources.

• Develops procedures and implements same to ensure that accounting and financial management controls are consistent with UN policy and practice.

• Supervises and/or provides guidance on financial administration and management information issues and practices to junior colleagues. Other duties

• Plans, implements, and monitors the activities/performance of the IUP monitoring and Visa unit Teams and its staff.

• Oversees the identification of office technology needs and maintenance of equipment, software and systems.

• Prepares various written outputs, e.g., management briefings, analytical reports, background papers etc.

• Perform other duties as assigned by the supervisor.

Competencies

PROFESSIONALISM: Knowledge of human resources, administrative, budgetary and financial policies and procedures.

Demonstrated in-depth technical knowledge of all aspects of administration with proven analytical skills.

Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis.

Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

A high-school or equivalent diploma is required.

Specific Qualifications

Technical or Vocational Certificate and/or training in human resources management, business or public administration, social sciences, education or related field is required.

Work Experience

A minimum of ten (10) years of progressively responsible experience in human resources management, travel and visa, administration or related area is required. The minimum years of relevant experience are reduced to 5 years for candidates who possess a first level University degree. Experience in coordination and planning of activities related to Human Resources, Travel and Shipping is required. Experience with the travel module in Enterprise Resources Planning (ERP) platform, such as UMOJA is required. Experience working in a post conflict environment outside of your home country is required. Experience in the United Nations system administrative, budgetary, finance and human resources rules and regulations is required. Supervisory experience is desirable. Experience administering Individual Uniformed Personnel is desirable.

Language

English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in oral and written English is required.