The Human Resources Manager aids with and facilitates the human resources processes at AAIK and will administer employee-related support plans and act as liaison between employees and relevant service providers in collaboration with the Executive Director. The role holder will ensure that actions within the unit are taken in accordance with AAIK Human Resources Manual and prevailing pieces of legislation in Kenya. The role holder will oversee the provision of essential services and hosting agreements between AAIK, employees and stakeholders. The role will provide administrative support on human resources functions as needed including record keeping and maintenance of the HRIS entries.

Supervisory Responsibilities

• Essential services staff and Contracted service providers

Duties/ Responsibilities

Human Resources and Organizational Development

Lead and deliver on all key Human Resource (HR) and Organizational Development (OD) activities, ensuring that ActionAid International Kenya complies with internal HR policies and procedures in place and with relevant employment laws and regulations, including but not limited to:

1. Managing the entire employee life cycle within AAIK, including recruitment and induction, work permits, pay and benefits, performance management, employee wellbeing, retention and separation
2. Developing/updating and ensuring implementation of all HR policies and processes
3. Leading on specific HR projects, for example HR Improvement Planning in AAIK’s operations; building a diversity and inclusion strategy
4. Leading on employee learning and development initiatives (both individual and team-based
5. Conducts audits of payroll, benefits or other HR Programmes and recommend collective actions.
6. Liaising with the Senior Management Team and Governance, Board Development Committee of the Board on HR questions and issues as they arise
7. Supporting consultant recruitment and contracting on OD related matters
8. Maintaining knowledge of HR trends, regulatory changes, and new technologies.
9. Manages all hosting agreements – execution and coordination – as direct support to the Executive Director
10. Acts as the focal person between AAIK and the external legal services providers
11. Performs employee related functions by ensuring employee requests and questions are attended to in a timely manner.
12. Maintains required documents through payroll and insurance providers to for accurate record keeping and proper deductions and reconciles benefits statements.

Other Duties

1. Support organization and coordination of the Annual General Assembly, Board Retreat and evaluation in collaboration with the Coordinator – Board Liaison and Executive Support
2. Undertake other reasonable tasks assigned by line manager

Required skills/ abilities.

• Working understanding of human resource principles, practices, and procedures.
• Excellent verbal and written communications skills.
• Excellent interpersonal and relations.
• Excellent organizational skills and attention to details.
• Excellent time management skills with proven ability to meet deadlines.
• Ability to function well in a high paced and at times stressful environment.
• Proficiency with Microsoft office suites or related software.

Education Experience

• Bachelor’s degree in HR or related field and/ or equivalent experience.
• At least 5 years related experience required in a busy environment.
• Institute of Human Resources Management credential preferred.