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Ensure that FTS personnel comply with the ICT security policies & procedures within the framework of the UN’s guidelines on the use of information & communication technology resources & data.
- Instruct FTS staff & other focal points on the efficient use of computerized systems especially for forecasting, inventory, Power BI reports & other platforms used for analytical purposes.
- Attend meetings of the FTS Unit Supervisors, other senior meetings, to provide technical direction, guidance, advise & support on logistical & assets management matters.
- Advise & support FTS Unit Supervisors, contracted personnel, on processes & interpretation of policies & procedures.
- Act as focal point in recording, reporting of contracted personnel attendance & entitlement claims.
- Prepare documents for the acquisition of equipment, parts, supplies & services.
- Prepare written reports & memos.
- Coordinate with other mission focal points in finance, budget, procurement, MOVCON, supply chain management, facilities management, RSCE & FTS technical units, for payable invoices, creation of service orders, service entry sheets in UMOJA.
- Assist in tracking the delivery status & receipt of ICT goods & services, related invoices & supporting documentation with MOVCON & receiving & inspection unit.
- Monitor the physical inventory of stocked items on a regular basis to ensure accuracy of records & location of assets.
- Manage & maintain a comprehensive electronic database of relevant documentation of purchase orders, invoices, confidential personnel information & FTS’s material resources using existing electronic platforms such as Sharepoint & UMOJA.
- Assist in ensuring the timely write off of assets beyond economical repair or past life expectancy.
- Provide prompt & effective solutions.
- Perform other duties within the scope related to the post’s core functions as required
- Competence
- High school diploma or degree or diploma, plus certification / diploma or other supplemental academic qualifications or training in ICT related fields.
- Must have a valid driver’s license.
- At least 5 years of progressively responsible experience in managing support services of operations in an international setting; UN experience is highly desirable:
- Knowledge of the UN inventory management, training & certification in UN procurement & financial regulations, as well as working practices.
- Excellent organizational & communication skills are required.
- Solid computer skills, including proficiency & in depth knowledge of MS Office & other UN corporate applications using software packages & applications such as SAP / ERP (UMOJA) is highly desirable.
- Absolute Fluency in spoken & written English.
- Experience in ICT support, financial reports, inventory systems, ability to develop, maintain management control systems for assets, materials, services & claims.
- Ability to guide staff, commitment to implementing the goal of gender equality by ensuring the equal participation & full involvement of women & men in all aspects of peace operations.
- Demonstrated skill & ability in coordinating the work of others, adhering to tight guidelines & handling multiple concurrent projects / activities, ability to independently plan & manage own work in efficient & timely manner.
- Proven communications skills, including ability to prepare a range of reports & communications & to conduct presentations, will be required to acquire comprehensive understanding of the ICT policies & procedures relating to the UN’s field assets management.
- Excellent interpersonal skills & ability to establish & maintain effective working relations in a multicultural, multiethnic environment with sensitivity & respect for diversit
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