The Infrastructure Project Coordinator ensures all projects in the Infrastructure run in a smooth and cost-efficient
manner and in compliance with Acted’s and donors’ procedures and legal requirements.
1. Infrastructure Project Implementation Follow-up
1.1.Infrastructure Project Planning
a) Ensure timely organization of project kick-off and close-out meetings
b) Ensure that all projects have an implementation strategy and work plan

Together with Project Managers, plan the various stages of project implementation and set
direction by prioritizing and organizing activities and resources to achieve project objectives
1.2.Infrastructure Project Implementation Follow-up
a) Oversee the implementation of Infrastructure projects ensuring that technical requirements and
quality standards are considered and respected during project implementation
b) Anticipate and mitigate risks and implementation delays and provide ad-hoc support to project
implementation through trouble shooting and eliminating blocking points
c) Monitor output achievement, cash burn rates and ensure a timely completion of projects through
review of PMFs, BFUs and project reports
d) Ensure that contractual obligations are met in terms of project deliverables
1.3. Infrastructure Project Quality Control
a) Ensure the application of a practical field based MEAL system/plan for each project
b) Conduct frequent field visits to project sites to assess activities and ensure efficient use of
resources
c) Advise Project Managers to adapt projects according to monitoring and evaluation findings
d) Advise on and assist with project reviews conducted by MEAL Unit
e) Together with the MEAL team, ensure capitalisation of best practices and lessons learnt for
projects in the area of operations
1.4.Implementing Partners
a) Support the Project Managers to regularly review partnerships with implementing partners and
ensure that any issues or disputes are resolved in a timely manner.
b) Provide support to partners in project implementation and ensure timely and qualitative
implementation of projects by partners in line with Acted and donor requirements
c) Lead review meetings with partners, with particular attention given to the relationship aspects
of partnership collaboration
1.5.External Relations
a) Establish, maintain, and improve active and regular working relationships with local authorities
and where necessary non-state actors and obtain required authorizations and buy-in for Acted’s
activities
b) Support, facilitate or undertake communication and liaison activities to actively consult and
involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project
implementation
c) Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful
manner
2. Administrative and Operational Management of Project Implementation
2.1. Finance
a) Review the project BFU(s) to avoid under/over spending
b) Ensure accurate budget forecasting and expense planning
2.2. Logistics
a) Contribute to the development of project procurement plans
b) Contribute to quality checks and procurement committees to finalise suppliers’ selection
according to applicable scenario
c) Ensure timely procurement and adherence to rules of origin and nationality
2.3. Administration/HR
a) Participate in the transparent and timely recruitment of project staff (developing organigrams,
ToRs, elaborating recruitment tests)
b) Proactively support Project Managers and Area Coordinators to adapt the project staffing
structure to needs and funding

) Ensure regular performance appraisal and career management of project teams
d) Ensure a positive working environment and good team dynamics
e) Manage interpersonal conflicts
f) Ensure capacity building among project staff
2.4. Transparency/Compliance
a) Ensure project records and documents (FLAT files, beneficiary lists, donation certificates,
attendance sheets etc.) are adequately prepared, compiled and filed according to Acted
procedures
b) Ensure staff awareness and respect of Acted’s code of conduct and FLATS procedures
2.5. Security
a) Together with the Security focal points, assess risks in the areas of project implementation and
develop context specific MOSS and SOPs
b) Ensure that project teams are aware of security threats and follow Acted security policies, MOSS
and SOPs accordingly
2.6. Implementing Partners
a) Support the FLATS team, Area Coordinators and Project Managers to ensure adherence to
Acted’s policies and procedure, arranging training and induction as required
b) Ensure that all budgetary issues between Acted and partners are addressed and that mutually
beneficial solutions are agreed upon in a timely manner
c) In collaboration with the FLATS team, review due diligence of partners or conduct new due
diligence and develop appropriate time bound organisational development workplans
d) Oversee the development of capacity building framework and action plans with full participation
of partners
e) Ensure partners provide all project documents required by Acted and its donors in a timely
manner and according to Acted standards

Qualifications 

At least four years of field experience in program management and coordination
• Demonstrated communication and organizational skills
Ability to train, mobilize, and manage experienced staff;
• Flexibility and ability to multi-task under pressure;
• Ability to work well in unstable and frequently changing security environments;
• Willingness to work and live in often remote areas under basic conditions;
• Proven ability to work creatively and independently both in the field and in the office;