Key Responsibilities:

• Process arrival formalities with Ministry of Foreign Affairs and duty-free privileges for expatriate staff at the customs authority;
• Facilitate the insurance, ID cards, driving license, bank accounts, etc. for newly arriving expatriate staff;
• Assist board members, the Director General and VIP guests on arrival and departure at the airport and arranges the use of VIP lounge as appropriate;
• Handle import and export formalities and follow-up with the packing and forwarding agency for ILRI official requests and for personal effects of staff;
• Handle visa matters for staff authorized dependents and ILRI official guests;
• Assist in the purchase, sale, inspection and registration formalities of ILRI and expatriate staff official vehicles;
• Handle emergency air ambulance landing procedures in consultation with the Ministry of Foeign Affairs Situation Room;
• Arrange the issuance and renewal of fuel purchase permit, Licenses and Radio communication equipment, processes sealing, reactivating or disposal as appropriate;
• Follow up with utility companies for the installation and repair of telephone, water and electric lines;
• Administer travel arrangement and maintain good working relationship with different airlines to secure better deals to the Institute;
• Coordinate and organize programmes for visitors in consultation with the concerned unit or department;
• Arrange appointments/visits for ILRI Directorate with partners in Ethiopia;
• Assist ILRI management on matters of protocol when meeting with government officials and other partners;
• Assist in maintaining an up–to-date database of important contacts of key institutions;
• Assist in maintaining relationships between ILRI and the local community, with media in Ethiopia and organize for press coverage as may be required;
• Assist in the organizing meetings, workshops and ILRI events in Ethiopia especially in relation to travel, immigration and protocol issues;
• As requested, assist in promoting ILRI and identifying opportunities to increase ILRI presence and visibility with partners;
• Supervise, coach and mentor staff;
• Perform any other related duties as may be required.

Academic and professional qualifications:

Education:

• Bachelor’s degree in management, public administration, public relations or relevant field
• Relevant professional certification

Experience:

• Six years of relevant work experience, preferably in international organizations, Foreign Missions, Ministry of Foreign Affairs (MOFA)

Skills:

• Good knowledge of rules, regulations, and procedures of government and other agencies
• Competent driver with current driving license
• Pleasant personality with very good communication skills and good command of English language
• Knowledge of French language and other Ethiopian languages advantageous