ACCOUNTABILITIES

 RITA Data Entry & Verification

• Accurately enter all data from waybills and other documentation into RITA in compliance with SOPs.
• Verify that all waybills are correctly signed and aligned with the project plan.
• Conduct field verification missions (when possible) to confirm bednet delivery at the specified destinations.

Reporting & Data Management

• Oversee daily data collection and tracking, ensuring timely updates and system accuracy.
• Establish a historical recording and filing system for all project data.
• Ensure timely and accurate reporting to internal and external stakeholders.
• Prepare weekly updates, including delivery figures and key highlights.
• Generate by-weekly receipts and dispatches reports for insurance purposes.
• Consolidate loss reports for insurance claims.
• Assist with the preparation of all required project reports.

RITA System Management

• Oversee the implementation and maintenance of RITA Special Operating Procedures (SOPs).
• Establish and manage the daily reporting system in coordination with field locations.
• Ensure on-line system availability and regular reporting to clients.
• Manage the implementation and utilization of mobile devices for data collection.
• Establish and implement a daily backup procedure in close liaison with the IT department.

Documentation & Record Keeping

• Centralize the filing of electronic and original transport documents.
• Assist the Country Office in verifying transport invoices and documenting deductions to transporters.
• Ensure the closure of all open actions and proper filing of documentation at the end of the operation.

Staff Training & Support

• Coach staff and ensure field logistics assistants are fully trained on RITA system usage.
• Act as deputy for the Logistics Officer, NOA/SSA