Responsibilities and Deliverables:

• Plan monthly transportation activities in line with future deliveries of supplies to sites and passenger movements.
• Monitor all vehicle movements, and when incidents occur ensure immediate (verbal) reporting procedures (and written when necessary) are followed. Always disseminate lessons learned to drivers and other relevant staff.
• Ensure the proper use of vehicle logs sheets, checklists, and waiver forms by drivers, collecting them and filing them accurately, for future reporting needs.
• Regularly check and ensure that all legal as well as FHI360 standard vehicles and drivers’ documentation is in place, up to date, and valid always.
• Ensure all base office vehicles are clean and tidy, and roadworthy and they comply with the optimum security / safety standards.
• Ensure base office vehicles (both rental & owned) are equipped with the appropriate equipment (Rainy season equipment/ tools/ first aid kits & fire extinguishers).
• To ensure that vehicles carrying cargo for the project sites are in advance loaded and their roadworthiness and equipment is checked to ensure safe and problem free travels.
• To organize vehicles and loading / offloading of cargo as well as its transportation from the suppliers whenever required.
• Ensure that vehicles and generators timely standard service schedules are strictly carried out and records are kept.
• Carry out periodic reviews of road conditions, report travel related security risks to the line manager and offer advice to programs’ staff regarding travel.
• Maintain a system of mechanics regular visits (roving) in the country projects for preventive maintenance exercises and assessment on fleet & generators conditions.
• Ensure all FHI360 procurements are always completed according to procedures, and within the minimum timeframes stipulated for each of the procurements.
• Liaise closely with the Senior Logistics officer and the Logistics Coordinator as well as the Finance/Administration Manager for local any procuremnt.
• Carry out procurements including getting quotations, preparing purchase orders, contracts, negotiations, dealing with vendors, checking legal requirements etc.
• Guide the management on local legal issues regarding procurements and contracts.
• Keep records and maintain contacts with suppliers and conduct price comparisons to get the best value for money. Keeps a vendor database up to date accordingly.
• Identify potential, credible, and competent vendors for FHI360 to deal with and do town run for quick procurements and coordinate
• FHI360 procurement with vendors and contractors.
• Minimum Requirements:

  Education:

  • Degree in Procurements and Logistics or related field.

  Experience:

  • 1-2 years of experience providing logistic in an office setting.
  • Prior work experience in a non-governmental organization (NGO) desirable but not required.

  Language Required:

  • Fluent in local language and Basic in English.