Provide meeting planning and logistics support- activities may include scheduling internal and external meetings, seminars, workshops, and other events as necessary, as well as coordinating event-related logistics, maintaining database of project contacts, and drafting meeting notes and coordinating review, distribution, and filing.

• Systematically track all meetings and summarize meeting information into a database.

• Keep and update contact information and relationship of partners PATH Malawi has.

• In consultation with relevant staff, draft project reports and plan and coordinate the production and distribution of monthly activity reports.

• In coordination with technical staff, identify opportunities for dissemination such as commemorative days and other events and put together simple communications materials such as flyers and briefs.

• Document program activities by taking photos (along with documentation of consent for all photos), collecting quotes from service providers and caregivers, and developing human-interest stories.

• Assist in updating project workplans in coordination with the technical team • Coordinate development of content for bi-monthly newsflashes showcasing program highlights and success stories.

• Ensure timely reimbursements of participants taking part in project activities.

• Facilitate hotel bookings, transportation, logistics and other travel needs for project staff.

• Maintain an up-to-date budget tracker for project activities.

• Maintain an inventory of all project assets and consumables.

• Monitor project schedules and work plans.

Required Experience

• Bachelor’s degree in Business Administration or any other related field.

• At least two to five years of experience in program administration: provision of logistical support for program activities, inventory management, monitoring project schedules and work plans, and ensuring compliance to policies.

• Demonstrated communications experience—including, identifying dissemination opportunities, developing communications materials, and documenting activities through reports, human interest stories and photos.

• Demonstrated ability for to organize workshops/trainings preparation.

• Helpful but not required: college level scientific coursework such as biology or chemistry, experience in nonprofit administration, global health, international development, event coordination and/or similar areas.

• Intermediate to advanced proficiency in Microsoft Office Suite, with particular skill in Word, Outlook, Excel, and PowerPoint, proficiency with Adobe Acrobat. Experience with Smartsheet a plus.

• Excellent formatting, editing, and proofreading skills.

• Excellent oral and written communications skills.

• Strong desk/online research and fact-checking skills.

• Strong interpersonal and organizational skills.

• Proven ability to take initiative, learn quickly, anticipate needs and challenges, and find solutions.

• Demonstrated success working with all levels of internal and external stakeholders.

• Ability to prioritize and effectively manage time, tasks, and responsibilities.

• Demonstrated success working effectively while under deadlines.

• Flexibility and adaptability to changing priorities.

• Demonstrated passion for learning and commitment to global health equity.

• Ability to work in team environment with minimal supervision.