Purpose of the position:

The overall purpose of this job is to maintain routine medical record-keeping operations and healthcare information management to ensure secure, accurate and reliable patient information management that complies with data and privacy regulations.

Duties and Responsibility:

• Collect, check completeness and edit daily discharge charts for assigned wards in line with set guidelines;
• Assign International Classification of Diseases in Oncology (ICD-O) to cancer patient in line with the World Health
• Organization guidelines and report to the National regulatory bodies
• Assign International Classification of Diseases (ICD 0) code to each patient’s diagnosis in line with World Health Organization guidelines;
• Fill in addressographs on patients’ charts to ensure completeness of patients’ information;
• Register all deaths in the assigned wards in timely manner;
• Register clients in the hospital health Information management system and assign the unique patient identifier
• Prepare and compile daily statistics and hospital documents statistics for the assigned wards in line with established guidelines;
• Prepare and issue birth notifications for new born babies in the maternity ward as applicable;
• Compile and ensure timely dispatch of birth notifications to the Bomet registrar of births as applicable and ensure all the regulatory requirements are met
• Compile and ensure timely uploading of the Ministry of Health data.
• Dispose old hospital records as applicable in line with the hospital’s disposal policy; and Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.
• Analyze Hospital data and provide timely reports as required
• Guide the hospital in data driven decision making

Required Qualifications

• Degree in Health Records Information Management from a recognized institution.
• Must be registered with the Health Records & Information managers board and hold a valid practicing licence.
• Minimum of 5 years’ relevant experience.
• Knowledge of disease and procedure classification
• Knowledge of hospital information management system
• Expert in Statistical data analysis
• Attention to details
• Customer service skills
• Interpersonal skills
• Planning and organising skills
• Communication skills
• Team working skills
• Accountability
• Integrity