Duties and Responsibilities:

With guidance and overall supervision of the Special Representative to AU and UNECA, and under close supervision from the Liaison Specialist, the Program Assistant is expected to undertake the following tasks:

• Assist the coordination of consultations related to the implementation of UN Women Liaison Office Strategic Note 2022-2025
• Provide substantive and logistical support to the coordination of events, and advocacy initiatives.
• Prepare concept notes, agendas and related working documents for the ECO regional level policy advocacy and strategic partnership building initiatives.
• Support the engagement of the Liaison Office in global and continental intergovernmental processes including by participating in, monitoring, and reporting on informal and formal meetings, taking notes and drafting minutes.
• Review, analyze and draft summaries of reports and policy documents, and of intergovernmental outcomes, from a gender equality perspective; and draft documents (i.e., concept notes, briefing notes, and presentations)
• Prepare background research, briefing notes and talking points to inform UN Women Liaison Office engagement in advocacy platforms and initiatives.
• Participate in UN inter-agency and development partners’ coordination meetings, meetings with AU partners and prepare the notes for files and minutes.
• Maintain and update the calendar of the liaison internal and external meetings.
• Handle inquiries from partners and facilitate logistics for Liaison Office visitors.
• Undertake any other relevant duty as may be required.
• Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.
• In close liaison with the direct reports reviews projects financial reports for projects and maintenance of internal expenditure control systems for projects, ensuring that project transactions are accurately posted in the respective system, and supports the implementation of audit recommendations for projects.
• Report on unit monthly travel status absence, procurement and delivery status of equipment and material procured by the
• Applies established systems and procedures and assists in the creation of substantive knowledge by supporting knowledge compilation and analyzing information in the subject areas of UNFPA Assistant to Government.
• Provides logical support to programmes by coordinating review meetings and other project related workshops, conferences, and events.
• Supports the advocacy of programme portfolio by compiling and synthesizing relevant background material for use in discussion and public events.
• Performs the general user profile role in Quantum.
• Performs other related activities as assigned by the supervisor.
• Minimum Requirements:

  Education:

  • BA degree in one of the following disciplines: Law, Gender Studies, Political Science, International Relations, or other relevant Social Science fields is required.

  Experience:

  • 0–1-year relevant experience in advocacy, program management and coordination, partnership building experience in gender, women’s and human rights related programs.
  • Strong familiarity working with UN agencies or other agencies in the development sector.

  Language:

  • Excellent communication skill (written and oral) in English language. Knowledge of French language is an asset.