Duties And Responsibilities
Under the guidance and direct supervision of the National Project Manager, the incumbent assists in the effective and efficient management of the project through a range of actions contributing to the design, planning, management, and monitoring of project activities, and as directed by the Director of the Climate Change Directorate of FC. The Project Associate is expected to work with other key stakeholders in the implementation of all activities approved in the project’s annual work plans. The incumbent needs to be able to work independently, lead processes, and be comfortable working in complex environments. The incumbent applies and promotes the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations.
Operational and administrative management
Support the formulation of work plans and provide daily support for the timely execution of the project work plans (including administrative management activities in accordance with corporate compliance rules and practices).
· Assume overall responsibility for administrative matters of a more general nature, such as registry and maintenance of project files and records.
· Steer the coordination, preparation and follow-up of communication and meetings with the Oversight Group.
· Assists in monitoring the progress throughout the project cycle using Signals of Change methodology as a way to regularly assess progress in line with the annual work plan.
· Arrange travels as required, ensuring proper use of UNDP resources and client satisfaction.
· Drafts meeting minutes and comprehensive reports.
· Supports other project-related activities as required by the National Project Coordinator/Manager.
· Undertake any other assignment(s) as determined by the Director, Climate Change.
Financial management
Prepare Request for Payments and ensure the supporting documents are available and in accordance with UNDP rules.
· Prepare budgets, budget revisions and financial reports and monitor the expenditures related to the project.
· Function as the point of contact on operational questions.
Support the implementation of the HIA multi-stakeholder process
Organize multi-stakeholder workshops and events in collaboration with the National Project Manager/Coordinator and the Facilitator.
· Support the development of relationships and liaise with key project stakeholders and partners [SECO representation in country, donors, other government agencies, relevant private sector actors etc.].
· Coordinate with the key counterparts of the project and assist in information dissemination.
Reporting
Under this assignment members of the PMU, including the Project Associate, are required to report directly to the Director Climate Change within the entire duration of tenure.
· As per the nature of the NPSA contract, the Project Associate will also perform occasional reporting duties to the UNDP CO and FACS teams as needed.
Education
Required Skills and Experience
Bachelor’s degree in Project Management, Natural Resources Management or related sciences, Business, International Development, Finance, Public Administration or related fields.
Experience
At least 3 (three) years of professional experience.
Required Skills
Knowledge of project cycle management in the public or private sector, or international organizations.
Demonstrated understanding of the national context.
Ability to engage with high-level stakeholders from both the public and private sector.
Highly skilled with MSOffice.
Ability to work independently and complex.
Excellent communication, report writing and analytical skills.
Desired Additional Skills And Competencies
- Experience related to the cocoa value chains and/or the forestry sector of the pertinent commodity sector.
- Demonstrate satisfactory understanding in jurisdictional REDD+
- Experience with multi-stakeholder collaboration processes.
- Experience with UNDP or other UN agencies is an advantage.
Required Language(s)
English and any other Ghanaian language
