Tasks And Responsibilities

The incumbent will undertake the following specific tasks:

• Provide support in the issuing of annual call for proposals and selection processes including assessment of proposals and onsite admin and finance assessment of selected applicants;
• Provide lead support in coordination with FFF HQ admin for the preparation and signing of FFF Ghana Letter of Agreements (LoAs) and Direct Beneficiary Grants (DBGs) in accordance with the DBGs and LOA manuals and follow up on implementation and monitoring, using the FFF-LoA/DBGs package based on FAO standards;
• Provide guidance and supervision to FFF partners to comply with the administrative procedures of FFF and LOA/DBGs reporting requirements;
• Regularly update FFF monitoring system FORIS with all country LoAs/DBGs, their progress on reporting, payments, closure, etc.
• Undertake onsite administrative and finance monitoring and verification of partners records in support of the FFF Ghana organizational capacity development for FFPOs and in compliance with the LOA/DBGs and FAO standards;
• Support review FFF partners financial reports in line with FFF financial monitoring requirements and make recommendations for financial clearances to FFF HQ;
• Support the management and administration of financial records and monitoring systems for the FFF in Ghana;
• Verify and monitor partners expenses against budget and eligible cost as part of review of progress and final reports;
• Support National Facilitator to monitor country budget and lead FFF procurement request processes in compliance with FAO rules;
• Verify and ensure that FFF operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent;
• Maintain detailed records of budget estimates and participate in the consolidation of annual country budgets;
• Monitor and verify the receipts of partner contributions in relation to DBGs/LOA in Ghana;
• Make administrative arrangements for the FFF Ghana activities including local and international travels;
• Organize and coordinate meetings, workshops and trainings under the FFF Project
• Perform other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

University degree in business, admin, management

Minimum of 5 years of relevant experience in admin/financial monitoring, LOAs/DBGs development and implementation.

Working knowledge of English

National of the country

FAO Core Competencies

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Work experience in LOAs and DBGs

Extent and relevance of experience in administrative rules and procedures

Extent and relevance of experience in admin/financial monitoring

Familiarity with FAO admin and financial policies and procedures

Selection Criteria

Preferably online screening (CV assessment only)

Experience working with the UN system and/or international NGOs

Additional Information

FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)

Applications received after the closing date will not be accepted

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/

For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.