The Office Assistant will be responsible to maintaining the office premises ensuring cleanliness of offices, compound and will be responsible for managing the office kitchen.

Key Result Areas

Cleaning offices regularly

• The staff is expected to ensure the offices mopped daily (sometimes twice a day when needed).
• Ensure dusting and cobwebbing in offices, windows and walls
• Office waste bin are emptied regularly as well as cleaning of dustbins
• Ensuring the hall is always cleaned and chairs dusted all the times.

To clean and maintain office washrooms /restrooms

• The washrooms are scrubbed daily including dusting on wash tanks, doors and windows.
• Timely replenishment of toiletries (toilet paper, toilet balls, liquid/hand washing soap).
• Timely replenishment of hand washing water and soap.

Clean and maintain stores and archive rooms

• Ensure routine cleaning of office stores and archive room daily including cobwebbing and dusting.

To prepare tea for staff and visitors.

• Prepare tea for staff and serve for guest
• Wash utensils immediately before and after staff have used them.
• Maintain a clean kitchen at all times.

Any other duties as assigned by supervisor

• The staff is expected to be in office at all times.

Minimum education, training and experience requirements to qualify for the position:

List academic requirements (if applicable), technical skills, or other knowledge required as a minimum qualification for this position.

• Certificate in social work and social administration
• Experience in the use of computers and office software packages (MS word, excel and Access)
• Excellent written and verbal communication skills in English.
•  A high level of integrity is required.

List additional work experience required as a minimum qualification for this position.

• Minimum of 2 years related work experience.
• Professional, motivated, open, creative, mature, responsible, flexible and, culturally sensitive
• Strong leadership, organizational and analytical skills, and ability to work under pressure
• Excellent verbal and written skills in English
• Excellent computer skills, particularly with Microsoft Excel, spreadsheets and word.