ROLE PURPOSE:
The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.
- Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
- HR admin – maintain office policies, staff files, performance records, etc.
- Organize office operations and procedures
- Manage relationships with vendors, service providers, and landlord,
- Manage contract and price negotiations with service providers
- Provide general support to visitors
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the organisation
- Assist in recruitment and arrange orientation and training to new employees
- Coordinate staff training and development in conjunction with line managers
- Participate actively in the planning and execution of company events
- Responsible for developing standards and promoting activities that enhance operational procedures
- Coordinate office staff activities to ensure maximum efficiency
- Ensure filing systems are maintained and documents are archived when required
- Ensure security, integrity, and confidentiality of data
- Oversee adherence to office policies and procedures
- Implement procedural and policy changes to improve operational efficiency
- Monitor office supplies inventory and take responsible for shopping
- Review and approve office supply acquisitions
- Handle customer inquiries and complaints
- Maintain a safe, secure, and pleasant work environment
- Logistical arrangements and support for travellers .
- Please send a motivation letter in support of your CV with 3 referees
