Workatele

Office Manager at Society for Canadian Women in Science and Technology (SCWIST), Remote, Uganda

Society for Canadian Women in Science and Technology (SCWIST)

Office Manager at Society for Canadian Women in Science and Technology (SCWIST), Remote, Uganda

Society for Canadian Women in Science and Technology (SCWIST)

Full time Job

Date Posted: January 9, 2025

Application deadline:

Expired on: January 17, 2025 5:00pm

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Job description

Responsibilities

Specific activities cover a wide variety of administrative duties to support the daily operations of SCWIST, and include:

  • Maintain remote office services by organizing office operations and procedures, managing correspondence, designing filing systems, reviewing and approving requisitions, supporting the CEO and coordinating event logistics.
  • Respond to, and route appropriately, enquiries and correspondence from the public, Members, and other organizations. This includes responding to phone calls, emails, and regular mail on behalf of the organization.
  • Maintain organised, up-to-date electronic and paper files and records of the organization, including using and maintaining selected electronic databases.
  • Arrange distribution of communications products, including newsletters and event announcements.
  • Define procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Provide administrative support to the CEO.
  • Assist in event organization including, in particular, managing and tracking event registrations.
  • Execute basic e-commerce transactions, including record keeping and inventory control.
  • Efficiently manage time and deadlines to ensure smooth office operations.
  • Ability to plan and coordinate office projects, such as office moves, events, or technology upgrades.
  • Comfort with changing priorities and a dynamic work environment.
  • Perform other administrative and office management tasks, as required, to ensure the smooth functioning of the organization.

Required Skills

  • Commitment to SCWIST’s values.
  • Excellent communication skills in spoken and written English.
  • Good interpersonal skills with the ability to interact with a wide range of people and stakeholders in an efficient, professional and friendly manner, and to work collaboratively and productively in small teams.
  • Self starter with the ability to work well independently and to take initiative.
  • Experience and a demonstrated excellence in office administration skills, including the ability to maintain a comprehensive system of record keeping and information management.
  • Competency with a variety of software applications, such as spreadsheets, word processing and websites is essential. A willingness to learn other software is desirable.
  • Outstanding attention to detail.
  • Comfortable working in a remote office environment.
  • Ability to respect and promote an inclusive work environment.

Preferred skills and qualifications

  • Strong IT skills, including knowledge management
  • Multiple years of administrative experience

Application deadline:

Expired on: January 17, 2025

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