Duties and Responsibilities

1) Actively provide support for the Functioning of the OMT:

• Organize and coordinate monthly OMT meetings, including agenda setting, communication with OMT working groups, and logistical arrangements (online or physical);
• Prepare and circulate relevant documents in advance of meetings;
• Provide secretariat support, including minute-taking and follow-up on action points;
• Develop and monitor OMT work plans, ensuring progress aligns with agreed deliverables;
• Draft communications from the OMT co-chairs to the UN Resident Coordinator, UNCT, and relevant stakeholders;
• Engage with government entities on cross-cutting protocol matters, including taxation and immigration, and provide strategic advice to co-chairs and RCO.

2) Ensure management of UN Common Services

• Oversee common services management, ensuring agreements and contracts remain up to date;
• Collaborate with OMT working groups to establish and maintain common operational agreements, such as Long-Term Agreements, Memorandum of Understanding, and service contracts;
• Support the operational harmonization of common services and premises both in and outside Kampala, including the UN Area Coordination level.

3)  Ensure technical and Administrative Support for the Efficiency Agenda

• Serve as the focal point for the UNCT regarding Efficiency Agenda initiatives, liaising with regional and headquarter offices;
• Facilitate follow-up activities, including the BOS 2.0 annual review, common premises mapping, and the implementation of the Common Back Office framework;
• Provide technical and administrative support for Efficiency Agenda implementation as directed by supervisors.

4)   Ensure and advise on Knowledge Management

• Lead periodic reporting on OMT-related activities, including utilizing the UN global reporting platform;
• Ensure knowledge-sharing mechanisms are in place to foster best practices and operational improvements.

• Required Skills and Experience

  Education:

  • Advanced university degree (master’s degree or equivalent) ) in Business Administration, Economics, Public Administration, Social Sciences, International Relations, Political Science or related field is required, or
  • A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

  Experience:

  • Applicants with Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in development operations, coordination, and programme management;
  • Experience within the UN system or international organizations is preferable;
  • Proven familiarity with operational rules and procedures of UN entities is desirable;
  • Expertise in resource mobilization, partnerships, and financing strategies is desirable;
  • Experience in strategic planning, results-based management, and reporting is desirable.

  Language Requirements

  • Fluency in English is required.