• Assist in the coordination of the Finance, HR, Procurement, ICT and General Administration activities by providing administrative support and maintaining documentation.
• Assist in the coordination of Finance, HR, Procurement, ICT, and General Administration activities by providing administrative support, scheduling meetings, and maintaining documentation.
• Help track budget expenditures and prepare reports for quarterly budget reviews by collecting and organizing financial data.
• Assist in organizing training sessions, workshops, and other capacity-building initiatives, including maintaining training records and materials.
• Provide support in procurement processes by helping with vendor research, purchase requests, and documentation of transactions.
• Assist in inventory and asset management by updating records, conducting stock checks, and supporting audits.
• Support the implementation of new technological tools by supporting basic research, testing systems, and providing user support.
• Help with facilities management tasks such as coordinating maintenance requests, tracking office supplies, and ensuring a well-maintained work environment.
• Assist the OM to follow up on deadlines, unit commitments and agreed actions.
• Support the coordination of information flow in the operations unit.
• Support internal trainings and knowledge sharing

Provide administrative support to the Operations Unit focusing on the achievement of the following results;

• Assist in analyzing data and conducting research on operational processes by collecting, organizing, and summarizing relevant information.
• Help draft reports, presentations, and other documents by compiling data, formatting content, and proofreading for accuracy.
• Provide logistical and administrative support for organizing workshops, retreats, and office events, including venue booking, participant coordination, and material preparation.
• Support audit preparations by assisting with document retrieval, data verification, and maintaining accurate records for compliance reviews.

Other:

Support other/ad hoc activities as seen relevant and needed.
Competencies

• Interest and motivation in working in an international organization;
•  Good analytical skills in gathering and consolidating data and research for practical implementation;
• Outgoing and initiative-taking person with a goal oriented mind-set;
•  Communicates effectively when working in teams and independently;
•  Good in organizing and structuring various tasks and responsibilities;
•  Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Responds positively to feedback and differing points of view;
• Consistently approaches work with energy and a positive, constructive attitude.

Education

Candidates must meet one of the following educational requirements:

• currently in the final year of a Bachelor’s degree; or
• currently enrolled in a Master’s degree; or
• have graduated no longer than 1 year ago from a bachelor’s or master’s degree or equivalent studies.

Field of study: Business/Public Administrations, Economic or Social Sciences  or equivalent.

IT skills:

• Knowledge and a proficient user of Microsoft Office productivity tools;
• Internet based working tools

Internship Conditions

• Duration 6 months with no possibility of extension.
• Interns will receive a monthly stipend.
• Interns must provide proof of enrolment in a health insurance or medical aid plan;
• Interns are responsible for securing adequate medical insurance for the duration of their internship with UNDP and must provide a medical certificate of good health prior to starting the internship.
• Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship;
• Interns are not staff members and may not represent UNDP in any official capacity;
• Interns are expected to work full time but flexibility is allowed for education programmes;
• Interns need to obtain financing for subsistence and make own arrangements for internship, travel, VISA, accommodation, etc.