OPERATIONS OFFICER – SOROTI

The position provides comprehensive administrative and operational support across assigned sites to ensure efficient, seamless, and compliant daily operations. This position is pivotal in supporting supply chain, logistics, travel, documentation, and human resources across the region

Key Responsibilities:

–     Support the effective management of site supplies, assets, and inventory.

–     Ensure sites have and maintain annual plans for supplies and inventory.

–     Monitor ERP requests and cause timely dispatch of supplies upon their arrival at the main store.

–     Prompt sites to initiate timely requests for required supplies and inventory.

–      Ensure timely submission of monthly travel plans from site staff to the Fleet & Transport Management

Assistant.

–      Support and follow up on fleet management reports (e.g., motorcycle tracking, fuel usage).

–     Review and consolidate site travel plans, proposing optimized schedules for efficient resource utilization.

–     Arrange transportation and accommodation for staff in line with approved schedules and policies.

–     Coordinate closely with the Regional Medical Director and site captains to ensure procurement requests for approved items are submitted and processed on time.

–     Requisition of petty cash replenishments as needed to maintain adequate cash flow for regional office operations.

–     Ensure that petty cash requests and payments are appropriately authorized and in line with established procedures.

–     Maintain and update files for MoUs, agreements, and contracts.

–     Issue reminders for the renewal of MoUs, agreements, and contracts at least one month prior to their expiry date.

–     Monitor staff attendance and punctuality across the assigned sites.

–     Track staff performance objectives, ensuring timely performance reviews and goal setting.

–     Maintain staff personnel files and respond to staff inquiries regarding HR policies, procedures, and documentation.

Qualifications and Experience:

–     Bachelor’s degree in business administration, human resource management, or a related field.

–     2–5 years of experience in a similar role (experience in a healthcare or related field is an added advantage).

–     Strong planning, multi-tasking, and organizational skills.

–     Proficiency in MS Office and experience with ERP, databases, and online platforms.

–    Excellent communication, interpersonal, and problem-solving abilities.

To be considered for this recruitment, please.

–     Address your email application (Cover Letter and CV ONLY) to: globalhr.africa@aidshealth.org

mentioning clearly Position and Location in the subject line. The email should not be larger than 2 MB. Any larger email will not be considered.

Deadline: Friday 05 December 2025 at 5:00pm

AIDS Healthcare Foundation (AHF) does not request payment or any form of financial transaction in exchange for employment or advancement opportunities.