The Operations Officer reports to the Operations Manager. You are part of and work closely together with members
of the operations team in VVOB Rwanda and with the LEAD program team in particular. Furthermore, you provide
support to other departments and programs in VVOB Rwanda.
If you’re our Operations Officer, your work week atthe office will include the following highlights:
o You provide administrative and logistical support to the LEAD project and other
projects on a need basis, including procurement of services, travel arrangements for
field activities, arranging meeting venues and training materials, and
communicating progress to relevant team members and external partners.
o You prepare budget and fund requests for project training activities together with
the team and address them to the Operations Manager.
o You ensure good project administration, and preparation of invitation letters,
including managing project materials and supplies, file management (E-folders on
MS TEAMS and SharePoint), and other related tasks and you indicate areas for
improvement where relevant.
o You support the procurement, logistics and administration of workshops and
capacity-building activities for external partners.
o You maintain a tracker of key action points agreed upon at project meetings and
disseminate the progress of implementation.
o You prepare timely payments to suppliers and partners, preparation of purchase
orders and workshop budgets, submission of workshop reports, and any other
required project reports.
o You participate in the LEAD program throughout the Continuous Professional
Development process as well as in different TPD models such as field work for
classroom observation and teacher coaching and reporting and documenting on
reflection results.
o You comply with VVOB’s internal procurement, financial and related policies, and
guidelines in the execution of your tasks.
As Operations Officer, you will also perform any other duty assigned by supervisors in line with the position holder’s
capacities.
Your expertise and experience
• Bachelor’s degree in office administration, procurement or related field or equivalent experience.
• At least three years of relevant demonstrated work experience in a similar project support position;
preferably in the non-profit sector in Rwanda.
• Part qualification in CPA, ACCA, and or CIPS (procurement and logistics).
• Basic knowledge of accounting and procurement, or logistics.
• Organizing, planning, and prioritizing work.
• Experience in event planning, logistics and transport management, support for education programs in Rwanda is an advantage.
• Experience with procurement is an advantage.
• Experience in early learning and working with schools.
• Excellent computer skills in MS Office.
• Fluent in English and Kinyarwanda.
Your competency profile.
Nationality: Rwandan Citizen
A dynamic working environment in an international context.
• An exciting job with varied responsibilities and opportunities to progress your career in operations,
procurement, accounting & finance.
• Professional development opportunities.